Human Resources Assistant

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Open Date Requisition Number PRN14955N Job Title Human Resources Assistant Working Title UU Student HR Asst Job Grade C FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 19 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

This position is hybrid, the incumbent will be required to work at least 2 days per week on campus and will telecommute the rest of the week.

Is this a work study job? No VP Area President Department 00410 - Human Resources Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $12.02 to $14.00 Close Date 08/23/2024 Job Summary

Are you a current U of U student who wants to learn about the field of Human Resources? The HR Department at the University of Utah is looking for a student to assist with a variety of Human Resources transactional and support tasks, and learn valuable HR and customer service skills. Some of our previous student employees in this role have gone on to get full-time jobs in the HR field after graduation.

This student will work a hybrid schedule in person and remotely to enter various transactions into a number of different systems, maintain human resources records, coordinate the initiation of background checks and I-9s, and other duties as assigned. Strong communication skills and the ability to capture and process information in a fast-paced environment are essential. Will be trained on HRIS systems and working with PeopleAdmin, PeopleSoft, and MS Outlook. As a student employee, you'll have the ability to touch many different functions of Human Resources and gain valuable work experience in the field.

Responsibilities

Disclaimer: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Primary responsibilities:

• Responsible for processing and completing necessary changes to Human Resources records

• Replies to incoming e-mail requests

• Consistently provides excellent customer service

• Works with accuracy, detail, and maintains confidentiality with high level of integrity

• Data entry and completes various types of correspondence

• Assists in special projects throughout the Human Resources department as needed

Minimum Qualifications

Two years of general office experience or equivalency (one year of education can be substituted for two years of related work experience); familiarity with general office equipment; and demonstrated organizational, computer, human relation and effective communication skills required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

For Federal Work-Study, please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then do not complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year.

This position has no responsibility for providing care to patients.

Preferences

Preferred Background:

• Customer service

• Data entry

• Familiarity with Excel

Essential Skills:

• Attention to detail

• Time and task management oriented

• Effective communication

Preferred Experience:

• Previous experience in a Human Resources office

Priority review will be given to candidates who submit applications by:7/31/2024

Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How many years of office work experience do you have?

• Less than 2 years

• 2 years or more, but less than 4 years

• 4 years or more, but less than 6 years

• 6 years or more, but less than 8 years

• 8 years or more

• Have you been awarded and have you accepted a Federal Work-Study Award for the current year? If no, do not submit this application.

• No

• Yes

• Have you read and do you agree to follow the work-study information and policy as stated in the Student Work-Study Handbook found on the Financial Aid and Scholarships website? (https://financialaid.utah.edu/types-of-aid/work-study/students/) If no, do not submit this application.

• No

• Yes

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter

• Appropriate discharge document (such as a DD-214 - Member Copy 4)

• Veteran Only

• Call 801.581.2169

• Addendum to the University of Utah

• Veteran Only

• Call 801.581.2169 after submission