Human Resources Assistant

Classification Title:

Human Resources Assistant

Job Description:

The Human Resources Administrative Assistant for Talent Acquisition and Onboarding is responsible for supporting the recruitment and hiring processes, working collaboratively with the HR team and hiring managers to ensure a smooth and efficient hiring process, to include responding to inquiries, assisting with candidate communications, maintaining recruitment databases, and providing administrative support to enhance the overall effectiveness of our talent acquisition, preboarding and onboarding efforts.

Key Responsibilities:

Operate a multi-line telephone system to address customer inquiries, providing accurate and timely information on various HR-related topics, policies, and provisions. Direct and transfer calls to appropriate staff members for further assistance when needed. Respond to Salesforce inquiries, assigning cases to the relevant team member based on the requestor's needs. Serve as a backup for fingerprint screening management. Provide support as the primary contact for requests to close, update, and modify job requisitions.

Conduct general office and clerical activities, including purchasing supplies and materials to support executive search initiatives. Coordinating candidate travel arrangements and catering for executive meetings. Reconciling, tracking, and monitoring invoices, P-Card charges, agreements, and contracts.

Manages the scheduling and calendar for the Director of Talent Acquisition and Onboarding, coordinates with various departments to arrange meetings, secure meeting spaces, and prioritize scheduling requests. Attends weekly meetings with the Director, as well as additional meetings as necessary. Provides comprehensive administrative support to the HR Director and other TA&O program areas.

Maintains and updates databases and systems for reporting and tracking purposes; Supports with compilation of metrics for program areas; and organizes and maintains electronic forms and files. Must have knowledge of relevant laws and regulations.

Prepares documents, distributes mail, maintains copy machine, order general office supplies as needed, and takes notes in meetings when requested.