Human Resources Assistant

Conveniently located in Morris County with easy access to Routes 287, 280, 80, 10, 24, and the Convent Station train station, Saint Elizabeth University which was established in 1899 by the Sisters of Charity of Saint Elizabeth resides on 150 acres of picturesque rolling hills and lush woodlands. The University offers a quality education in the Catholic tradition with a firm foundation in the liberal arts and serves a diverse population, including the needs of women, students of color, those who lack adequate financial resources, and those who would benefit from a nurturing, supportive collegiate environment.

Diversity and Inclusion Statement:

Founded by the Sisters of Charity in 1899, Saint Elizabeth University (SEU) is a community of learning in the Catholic liberal arts tradition for students of diverse ages, backgrounds, and cultures. SEU is devoted to providing educational and career training opportunities to traditionally underserved communities and is characterized by small class sizes and a highly communal student-centered culture emphasizing individualized attention.

SEU is a federally designated Minority-Serving and Hispanic-Serving Institution. Our traditional undergraduate population is 38 percent Black and our total enrollment is 30 percent Hispanic, while 47 percent of our students are first-generation college students. In addition, 76 percent of our first-time freshmen are low-income students eligible for federal Pell funding; many come to us with unique challenges related to their financial, social, academic, mental and physical health.

Saint Elizabeth University seeks to foster and maintain a diverse campus community through inclusive excellence and equal opportunity. SEU has long preserved its legacy of providing quality education and access for underserved populations, particularly in fields and career paths traditionally beyond the reach of marginalized and often disenfranchised communities. In our traditional co-educational undergraduate enrollment today, women outnumber men two-to-one. SEU has a long legacy of educating women who thrive in STEM and healthcare professions and continues to produce diverse women and men as leaders equipped with a deeper appreciation of inclusion in its various forms. We strive to ensure that all graduates realize their potential through hard work and an exceptional education that is unimpeded by irrational self-doubt or societal biases.

Under the general direction of the Director of Human Resources, this position is responsible for providing administrative support to the Human Resource Director in the areas of compliance, HRIS administration, recruiting, training and development, event planning, and special projects.

Essential Duties and Responsibilities:

Human Resources Assistant

• Maintains an organized system of filing personnel records in compliance with Federal and State laws and University policies related to records retention. Regularly audits files and takes action to ensure compliance (e.g., I-9 forms/documents, background checks, annual paperwork, etc.).

• Works closely with the HR Director to support the timely posting and recruitment of Faculty, Staff, and Adjuncts.

• Assist Department Heads with the current job description, Personnel Action Form (PAF), and Request to Fill (RTF) Form, and create job postings in ADP Workforce Now.

• Assist with posting and updating information on the HR webpage.

• Assist with preparing letters for employees.

• Assist with background checks and reviews for clearance and print a copy for personnel files.

• Ensures all new hire documents are completed before the start date, and follows up with candidates when necessary.

• Reports time-to-hire and other relevant human resource statistics using ADP data.

• Assist with creating new hire onboarding packets.

• Collects and delivers department mail

• Orders department supplies and ensures that equipment is in good working order.

• Troubleshoot equipment issues with IT and/or vendors to resolve quickly.

• Tracks employee data maintained outside of ADP Workforce Now (Excel) and provides regular reports to the HR Director.

• Oversees submissions to the HR-secured portal and fields communication, as appropriate.

• Monitors the HR email inbox

• Supports the HR Coordinator in processing end-of-year tax documents and employee communications related to 403(b).

• Works with the HR Coordinator to support the open enrollment benefit process.

• Works with the HR Director, and supports the training and development process.

• Assists with the coordination of annual and special events such as retirement recognition, professional development day, annual service awards, etc.

• Observes, recommends, and implements efficient and effective department processes for continuous HR improvement.

• Supports annual audits

• Completes other projects and duties as assigned.

Education:

Minimum: Associate's degree in business, or other related field (two years required education)*

• Note: Every two years of experience directly related to the duties of this job can be substituted for every one year of required education.

Preferred: Bachelor's degree preferred.

Experience:

Minimum Requirement:

• 3-5 years of experience working in an office environment is required.

• Strong Microsoft Word, PowerPoint, and Excel skills, as well as, a command of Google Drives/Docs/Sheets.

• Excellent organizational and time management skills.

• Understanding of basic employment laws, regulations, and guidelines.

• Strong customer service focus with excellent interpersonal skills and the ability to communicate effectively verbally in person, via telephone, and in writing.

• Ability to manage multiple priorities simultaneously in a fast-paced environment.

• Must be self-motivated with a demonstrated ability to learn quickly, multi-task, set priorities, and work independently as well as part of a team.

• Must maintain a high level of discretion and maintain the integrity and confidentiality of human resource files, records, and personnel information.

Preferred:

• 2-3 years of experience in a human resources role is preferred.

• Bilingual in English and Spanish is strongly preferred

• Knowledge of ADP Workforce Now

Why Choose Saint Elizabeth University?

Saint Elizabeth University offers a positive work environment, dedicated leadership, faculty, and staff who are committed to excellence, and an attractive benefits and compensation package.

Full-time Faculty and Staff Benefits Include:

• Employer-Subsidized Health Care Plan

• Dental and Vision Plan

• Health Savings and Flexible Spending Accounts

• 403(b) Retirement Savings Plan with Employer Match

• Group Life and Accidental Death & Dismemberment (AD&D) Insurance at No Cost

• Supplemental Insurance Available for Employees, Spouse, and Dependents

• Other Voluntary Plans (Legal, Identify-Theft, Accident, Critical Care, etc.)

• Employee Assistance Program

• Tuition Remission for Employee, Spouse and/or Dependents

• Tuition Exchange Program offering Reciprocal Scholarships Nationwide at 600+ Colleges and Universities

• 14 Paid Holidays, as well as the Week after Christmas Off with Pay

• Paid Days Off on Fridays in the Summer Months

• Birthday as a Paid Day Off

• Generous Vacation Policy

• New Jersey Earned Sick Leave

• Employee Discount Program

Important to Know:

The health and safety of students, faculty, and staff are a University priority. Please be advised that the University reserves the right to modify all policies and procedures related to COVID-19 based on local conditions and emerging guidance from local, state, and federal agencies.

How to Apply

• Applications should consist of a cover letter, resume, proof of certifications if applicable, and three professional references with email addresses and/or telephone numbers.

• Saint Elizabeth University is an Equal Opportunity/Affirmative Action/ Veterans/ Disability Employer.

• Applicants from diverse backgrounds are encouraged to apply.

• Saint Elizabeth University is a designated minority-serving undergraduate institution.

EEO/AA Statement:

Saint Elizabeth University aspires to create a community based on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas - an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourish. To achieve this exchange, it is essential that all individuals feel and experience an environment where they are welcome, safe, secure, and heard. As such All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, marital status, pregnancy, genetic information, gender identity or expression, age, disability, veteran status, or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compliance of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment.