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Human Resources Assistant (Rec/Plac/Oa)

Expired Job

Department Of Veterans Affairs Hines , IL 60141

Posted 2 months ago

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  • Duties

HelpDuties Summary

The Human Resources Assistant (Rec/Plac/OA) provides a variety of clerical and administrative support to the Recruitment and Benefits sections in the Human Resources Management Service (HRMS) and the Edward Hines Jr. VA Medical Center.

Learn more about this agency


  • Serve as the point of contact (POC) to applicants on application procedures, qualification requirements, and referral procedures.

  • Facilitate on-boarding process of new appointees.

  • Schedule pre-employment physicals and prepare pre-employment packets of forms and documents.

  • Maintain the local position description (PD) classification SharePoint library to ensure library is up to date with current PDs.

  • Perform assignments in support of HR employment background investigation functions.

  • Collect, compile and track data and statistical information in support of the security program.

  • Perform administrative tasks associated with maintaining and supporting the electronic questionnaire for investigations processing (e-QIP).

  • Act as backup to the primary fingerprinting staff, obtaining fingerprints using the electronic fingerprint equipment.

  • Perform administrative tasks associated with the authorization and issuance of the Personal Identity Verification (PIV) cards.

  • Establish and maintain the without compensation (WOC) folders and database.

  • Type letters, reports, tabulated materials, memoranda, etc. in either rough draft or final form.

  • Perform administrative tasks associated with maintaining and supporting web-based automated systems.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: 8:00am - 4:30pm

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Human Resources Assistant (Rec/Plac/OA)14053A

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status


Promotion Potential

  • Job family (Series)
    0203 Human Resources Assistance

  • Requirements

HelpRequirements Conditions of Employment

  • You must be a U.S. Citizen to apply for this job

  • Designated and/or random drug testing may be required

  • Selective Service Registration is required for males born after 12/31/1959

  • You may be required to serve a probationary period

  • Subject to background/security investigation

  • Selected applicants will be required to complete an online onboarding process


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/25/2018.

Proficiency Requirement: Type 40 WPM

You may qualify based on your experience and/or education as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing a variety of record keeping, reporting, and information duties; performing receptionist duties; preparing correspondence and reports; using MS Office applications to perform clerical duties; using a computerized system to edit and retrieve information from a database; familiarity with the functions of a human resources department; and maintaining personnel files. OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed completed 4 years of education above the high school level. This education must have been obtained in an accredited business, secretarial, or technical school, junior college, college or university. One year of full time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial and technical school OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the second year of a bachelors level education is creditable.

You will be rated on the following Competencies for this position:

  • Communication

  • Database Management Systems

  • Self Management

  • Teamwork

  • Written Communication

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:
The work is primarily sedentary and does not require any special physical effort. Some work may require periods of walking, standing, bending, and carrying light items such as files.


A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

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