Applications under this job opportunity announcement will be considered under external competitive procedures only. This vacancy is also being advertised under merit promotion procedures as announcement number NPC-2018-0355, Human Resources Assistant (OA), GG-0203-05, HRB-DC-MAP-Internal, which can be accessed at
This job opportunity is for a Human Resources Assistants (OA) in the Employment and Classification Section (ECS), National Processing Center (NPC), U.S. Census Bureau, located in Jeffersonville, Indiana. This section is responsible for the Employment Program (recruitment, staffing, and internal placement). The position in ECS is included in the bargaining unit.
This is a Term Appointment, initial appointment is not to exceed 13 months. Term Appointments may be extended up to 4 years.
Tour of Duty: Monday through Friday, 8:00 a.m. to 4:30 p.m., No Alternate Work Schedule (AWS) available.
Note to current NPC employees: If you are a current NPC employee and are selected from this announcement, this selection will change your type of appointment to a Term Appointment. At the end of this Term Appointment, your employment with NPC will end. You will be required to re-compete for any permanent positions. In some cases, you may be eligible for reinstatement. Applying for Reinstatement may allow former federal employees to reenter the Federal competitive service workforce without competing with the general public.
This job opportunity announcement may be used to fill additional vacancies.
The individual selected for this position will:
Provide personnel clerical and technical services.
Review, code, and process a full range of recurring personnel requests or forms.
Answer a variety of questions concerning general employment policies.
Enter pertinent data into databases.
Initiate background checks of prospective new employees.
Maintains personnel subject matter files.
Job family (Series)
Conditions of Employment
Must be a U.S. Citizen and suitable for Federal employment.
Must be registered for the Selective Service, if applicable
If resume is incomplete, applicant may not be considered for this vacancy.
Able to type 40 wpm with 3 or fewer errors based on a 5-minute sample.
You must meet all qualification requirements by the closing date of this announcement.
One year trial period will be required.
Candidates must clear the fingerprint process and initiate the required background investigation prior to selection.
Minimum qualification requirements: Applicants MUST have a typing proficiency of at least 40 words per minute with 3 or fewer errors based on a five minute sample and the experience or education as listed below or a combination of both experience and education beyond high school. Applicants may meet the typing requirement by answering Yes to the typing ability question in the online job assessment questionnaire.
SPECIALIZED EXPERIENCE: You qualify at the Grade 05 level if you meet the basic requirements and possess one year of specialized experience that equipped you with the skills needed to perform the job duties. This specialized experience must have been equivalent to at least the Grade 04 level to meet the qualification requirements in the Federal service. Specialized Experience is defined as experience performing clerical and technical services related to human resources; examples include preparation of personnel reports, maintenance of an electronic filing system, and customer service.
EDUCATION SUBSTITUTION: Successful completion of a full 4-year course of study in an accredited business, secretarial, or technicial school, junior college, college or university may be substituted for the required experience for the grade 05. Equivalent combinations of successfully completed post-high school education and experience may be used to meet qualifications.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations, (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Qualification requirements contained in this vacancy announcement are based on U.S. Office of Personnel Management Qualification (OPM) Standards Handbook, which contains federal qualification standards. This handbook is available on OPM's website at: .
The following links provide information on various hiring authorities that do not fall under competitive examining procedures; however, they may enable you to apply through merit assignment procedures, or be eligible for a non-competitive appointment.
Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining a rating of at least 85 out of 100. Information about CTAP/ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: .
CTAP/ICTAP applicants MUST submit the following documents:
A copy of your Reduction In Force (RIF) separation notice, notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice);
A copy of your latest SF-50 Notification of Personnel Action , - noting current position, grade/band level, and duty location;
A copy of your last performance appraisal including rating; and
Any documentation from your agency that shows your current promotion potential.
ICTAP applicants MUST submit the following documents:
A copy of your Reduction In Force (RIF) separation notice; notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; notice of disability annuity termination; certification from your former agency that it cannot place you after your recovery from a work-related compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement.
A copy of your SF-50 Notification of Personnel Action , documenting your RIF separation, noting your position, grade/band level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;
A copy of your latest performance appraisal including your rating; and
Any documentation from your agency that shows your current promotion potential.
The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, notify the Human Resources Branch. The decision on granting reasonable accommodation will be on a case-by-case basis. TTY users can contact the Human Resources Branch via the Federal Relay Service, .
The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or any other non-merit factor.
Employees who receive a buyout and subsequently return to positions in a Federal agency within 5 years after the date of separation on which the payment is based, whether by reemployment or contracts for personal service, are generally obligated to repay the full amount of the buyout to the agency that paid it before the individual's first day of reemployment.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your resume, optional cover letter, supporting documentation, and dates of employment (mm/dd/yy) on the resume to determine if you meet the qualifications for the position. If you meet the qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) that you completed as part of the application and place you in one of three pre-defined categories. These categories are gold , silver , and bronze . Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire or your score will be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.
How applicants will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed. Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold).
The scored occupational questionnaire will evaluate the applicant on the following competencies; do not provide a separate written response:
Knowledge of general office, administrative and clerical procedures.
Ability to read and apply specific procedural guidelines and instructions.
Skill in tactful communication and verbal and written comprehension.
Experience completing assignments with accurate and thorough documentation.
To preview questions please .
Background checks and security clearance
Drug test required
A complete application consists of the following:
Resume showing relevant experience, optional cover letter, and the online questionnaire. Your resume must indicate country of citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume should also list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week, annual salary, and specify the job duties related to the advertised position. For work in the Federal service, include the grade level of the position(s). Your resume will be used to validate your responses to the occupational questionnaire.
Veterans' Preference documentation, if applicable. Indicate on resume the type of veterans' preference claiming and provide the appropriate supporting documentation (DD-214 stating disposition of discharge or character of service to validate claim of veterans preference and, if applicable, VA letter). If a compensable veteran is selected, an SF-15 will be required prior to appointment. Active duty service members must submit certification from the armed forces that the service member is expected to be discharged or released from active duty service under honorable conditions not later than 120 days after the date the certification is submitted. For more information regarding eligibility requirements, go to: . For a fillable copy of the SF-15, go to: .
Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation, if applicable. See the "Other Information" section.
Education: If using education substitution, a combination of experience and education, or the position requires higher education, you must submit a transcript (official or unofficial) or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned.
If selected, an official transcript will be required prior to appointment. Education completed in foreign colleges or universities may be used to meet the requirements. Refer to for more information.
Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Educations website - . You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation will result in lost consideration.
You are not required to submit official documents at this time; copies are sufficient.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.
U.S. Census Bureau