Human Resources Assistant

This position will perform administrative tasks and services to support effective and efficient operations of the College's Human Resource Department.

This is an on-site position located in Godfrey, IL.

Key Measurable Expectations

• Maintain accurate and up-to-date human resource files, records, and documentation, while maintaining the integrity and confidentiality of the department.

• Acts as a liaison between the department and payroll, ensuring that all records (new hire paperwork, status changes, pay memos, etc.) are conferred in a timely and appropriate manner.

• Rectify team member timesheet issues.

• Process inquiries from external sources, i.e., public service loan forgiveness, employment verifications, and wage garnishments requests.

• Administer the department supply order, requisitions, and purchase orders.

• Maintain College organization chart.

• Manage the communication and tracking of team member-related items, including but not limited to performance evaluations, tuition requests, and Sick Leave Assistance Bank program enrollments.

• Respond to frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR team member.

• Maintain and routinely update communication and materials in the internal HR portal system and the Board Docs website.

• Conduct reference checks on qualified selected applicants prior to hire.

• Schedule on campus and remote interviews.

• Assist the Human Resources Onboarding Specialist with new hire orientation.

• Coordinate messaging and scheduling for philanthropic events organized within HR.

• Receive and process transcripts from faculty and staff, working with appropriate team members to ensure proper filing and recording.

• Perform reviews and periodic audits of HR files and personnel records to ensure that all required documents are collected and filed appropriately.

• Provide clerical support to the HR department.

Minimum Qualifications:

• Associates degree and/or equivalent office experience.

• Proficient with Microsoft Office Suite or related software.

• Excellent verbal and written communication skills.

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

• Excellent organizational skills and attention to detail.

• Demonstrated understanding of the importance of confidentiality in the workplace.

Preferred Qualifications

• Human Resources experience

Physical Demands Work Hours Monday-Friday, 8:00-4:30 , Other (specify) Open Date 06/25/2024 Close Date Open Until Filled Yes Special Instructions to Applicants

This is an on-site position located in Godfrey, IL.

EEO Statement

Lewis & Clark Community College is an Equal Opportunity Employer and Affirmative Action Employer. In compliance with the Americans with Disabilities Act, LCCC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. It is also the policy of the College to prohibit any form of harassment based on an individual's protected status, such as gender, color, race, ancestry, religion, national origin, age, disability, marital status, veteran status, citizenship status, sexual orientation or other protected group status as defined by law. If interested, please contact the Human Resource Department, Erickson Hall - Room 107.

Compliance

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Source: https://www1.eeoc.gov//laws/practices/inquiries_citizenship.cfm?renderforprint=1