Human Resources Assistant

Jamestown S'klallam Tribe Sequim , WA 98382

Posted 5 months ago

Position Summary

Responsible for assisting the Jamestown S'Klallam Tribe (JST) Human Resources (HR) Department with day-to-day efficient operations of the HR functions and duties; including special projects, reporting, tracking, compliance, data entry and administrative support. This position supports all functional areas of HR including applicant tracking, employee performance management, background screening, safety, employee benefits and multiple other areas of HR while maintaining a high level of confidentiality.

Essential Functions

  • Receive, track, and process all incoming invoices for advertising, office supplies, and other HR related invoices as requested

  • Perform duties that support the onboarding, offboarding, and personnel changes of employees, including but not limited to; documentation processes sing, scheduling for background screens, administering the background screen processes, HRIS data entry, new employee orientations, report maintenance, and distributing all associated documentation in a timely manner.

  • Assist with general processing and tasks associated with JST's various Employee Benefit Programs as needed

  • Maintain the employee performance review module, including but not limited to; employee data input, performance process and supervisor assignments, monitor and communicate past due performance reviews, assist management and supervisors as needed, when necessary.

  • Assemble New Hire Packets and additional employee information materials as needed

  • Log and monitor incoming Employee Development Action Forms.

  • Maintain, and keep current, all active and terminated personnel files, I-9 books per record keeping requirements, purging when necessary and completing scheduled internal audits

  • Remain trained on Human Resources information systems and payroll systems used by JST and be able to provide miscellaneous personnel information to department managers upon request, as well as employee verifications to outside requests as needed.

  • Track and process all employee recognition gift cards

  • Review documents for completeness and accuracy

  • Scan and save completed employee documents into corresponding electronic files, ensuring proper labeling and location is upheld

  • Conduct employee personnel file audit (paper and electronic), I-9 documentation, Human Resources Information System (HRIS) data, etc.

  • Scan, maintain, and retain employee personnel files in accordance to the HR Department procedures

  • General office duties including, but not limited to, supply ordering, filing, and data entry

  • Adhere to all JST and JFHC policies and procedures, including but not limited to standards for safety, and work practices as described in the JFHC Occupational Exposure Control Plan

  • Maintain and ensure confidentiality and discretion on a daily basis

  • Perform additional duties as assigned.

Requirements

  • Associates Degree required, a Bachelor's Degree is preferred

  • Three (3) years of administrative experience required, one (1) professional HR work experience preferred

  • High level of computer proficiency in Microsoft Office, including Word, Excel, Publisher, Power Point, Outlook

  • Exceptional interpersonal skills including effective verbal and written communication

  • Valid Driver's License

  • Must be able to successfully pass criminal background investigation

Preferred Qualifications

  • Knowledge of office administrative operations, including personnel file management, auditing, and compliance

  • Excellent organization skills and the ability to prioritize multiple tasks

  • Effective time management, decision-making, and problem-solving skills

  • Demonstrate initiative, work independently with little supervision

  • American Indian/Alaska Native preferences apply

Physical Requirements/Working Conditions

  • Must be available to work any shift (to include all hours, weekends, and/or holidays as job duties require)

  • Must be able to lift, push and carry up to 25 lbs. unassisted

  • Physical ability to access all areas of the property applicable to your position

  • Must be able to withstand prolonged standing, sitting, walking, bending, climbing, squatting and twisting without restriction

  • Requires eye/hand coordination and manual dexterity; ability to distinguish letters, numbers and symbols

  • Must have the ability to reach at or below/above shoulder level on a continuous basis

  • Must be able to work in a fast-paced, busy, and somewhat stressful environment and maintain physical stamina, proper mental attitude while dealing effectively with customers, management, team members, and outside contacts while working under pressure and meeting deadlines

Acknowledgement

The purpose of this position description is to communicate the responsibilities and duties associated with this position. While the following information should be considered a comprehensive description of this position, it should also be noted that some responsibilities and duties may not be specially addressed.

Every employee is expected to perform any reasonable task or request that is consistent with fulfilling company objectives. Jamestown S'Klallam Tribe reserves the right to modify the job duties and responsibilities as business requires. This job description does not constitute a written or implied contract of employment.

It is imperative that you review these duties, skills, and physical requirements closely and that you understand that by signing the Job Description Acknowledgement below, you are verifying that you can perform all duties, have the skills and possess the physical abilities that are necessary to perform the job as described.

NOTICE: This position is covered by the provisions of the Crime Control Act of 1990, Subchapter V - Child Care Worker Employee Background Checks (42 U.S.C. 13041) and the Indian Child Protection and Family Violence Prevention Act of 1990 (25 U.S.C. 3201-3210). As such, each applicant will be required, as a pre-condition to employment, to submit to a 5-year criminal history background check, including fingerprinting. The applicant will be able to obtain a copy of the criminal history report (from the reporting agency) made available to the Tribe and they will have the right to challenge the accuracy and completeness of the information contained in the report.

The Tribe reserves the right to deny employment based on the results of the background check. Charges which will result in denial include, but are not limited to, the following: any conviction for a sex crime; an offense involving a child victim; a drug felony; or if a person has been found guilty of or entered a plea of guilty or nolo contendere to any federal, state or Tribal offense involving a crime of violence, sexual assault, sexual molestation, child exploitation, sexual contact, prostitution or crimes against persons.

Each person submitting a resume in response to this announcement will be required to complete an employment application form provided by the Tribe, with detailed information on personal history, education, employment.


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Human Resources Assistant

Jamestown S'klallam Tribe