Human Resources Assistant

Description of Job

Edgewood College is seeking a part-time, 20 hours/week Human Resources Assistant. The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department.

Responsibilities

Office Management:

Administrative Support

• Provides administrative support to the vice president along with supporting the Human Resources, but not limited to, planning, organizing, scheduling appointments and events; managing calendars; answering phone inquiries; managing requests; organizing, maintaining, and purging records and files; transcribing and proofing documents; ordering supplies.

• Maintains a welcoming and professional environment in Administration and Business and Finance suite. Greets visitors, takes initiative to assist students, parents, College community, and other constituencies on routine questions or concerns.

• Process monthly credit card reconciliations for the vice president and other staff as necessary

HR Coordination:

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

• Administer changes in the Employee Handbook, financial shared documents and update SharePoint accordingly

Maintains accurate and up-to-date human resource files, records, and documentation.

• Maintains the integrity and confidentiality of human resource files and records.

• Administer online Title IX, Exit Surveys and HR related trainings

• Collect and ensure accuracy of employment paperwork

• Work with HR team to coordinate new hire orientation and employee recognition programs.

• Assist with recruiting and hiring processes

• Coordinate motor vehicle verifications and assist with fleet vehicle management

• Updating organizational charts accordingly

• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

• Performs other duties as assigned.

Job Qualifications

Necessary Education or Work Experience

• Associate's degree in related field required.

• Prior related office experience preferred.

Required Knowledge and Skills

• Excellent verbal and written communication skills.

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

• Excellent organizational, time management analytical and attention to detail skills

• Maintain confidentially and use good judgement in making independent decisions with a high degree of tact and diplomacy;

• Ability to efficiently collaborate with faculty, staff, student, and all schools, departments and offices within Edgewood College;

• Be flexible; plan, analyze issues and problem solve; and maintain composure under pressure;

• Be a self-starter and have the ability to accept and carry out responsibilities;

• Possess an attitude of assisting others and the ability to interact with internal and external constituents in a personable manner;

Required Technical Skills

• Proficiency in use of Microsoft Office Suite applications and Office 365.

• Willingness to learn new software.

Other Qualifications

Edgewood College, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values - truth, compassion, justice, partnership, and community.

To apply: Send a cover letter, resume, and references to:

Edgewood College

Human Resources - HURA

1000 Edgewood College Drive

Madison, WI 53711

E-mail: humanresources@edgewood.edu

Equal Opportunity Employer