Human Resources Assistant Director (44593)

POSITION: HR ASSISTANT DIRECTOR

REPORTS TO: FISCAL SERVICES AND HR DIRECTOR

SALARY: $76,201-$92,623 ANNUALLY

PROGRAM FUNDS: GAA 100%

FLSA STATUS: EXEMPT

SUPERVISORY RESPONSIBILITIES: DIRECTS THE WORK OF ADMINISTRATIVE PERSONNEL

SCHEDULE: FULL-TIME

Revision date: 6/3/2024

GENERAL POSITION SUMMARY:

Under the direction of the Human Resource and Fiscal Services Director(s), the Assistant Director has the responsibility to apply, implement and administer all facets of personnel activities. This position recommends additions or changes to official Human Resources policies and procedures for the organization; identifies operational needs and viable solutions; provides department heads with expert guidance and technical assistance on applications of employment and labor laws. Provides management/staff consultation, training and administration in area of expertise, recruitment, staff/volunteer records and policy/procedure administration. Requires periodic out-of-county travel.

ESSENTIAL JOB RESPONSIBILITIES:

PERFORMANCE INDICATORS

Personnel Policy/Procedure & Employee Relations Administration (60%)

• Reviews and recommends improvement of Agency's policies, procedures, and practices on personnel matters; ensures compliance and proper implementation.

• Responsible training, planning, assigning, reviewing, and directing work of HR team; appraising performance; recommends compensation and discipline of direct reports; addresses minor complaints and resolves problems.

• Analyzes wage and salary reports and data to determine competitive compensation plans. Assists executive management in the annual review, preparation and administration of Agency total compensation program.

• Maintains and updates classification programs which includes classifying and reclassifying positions, and writing job descriptions.

• Researches and studies legislation and other sources to assess and maintain knowledge of current industry trends pertaining to all personnel matters.

• Oversees the analysis, maintenance, and communication of records required by law, regulations, governing bodies, or other departments.

• Works directly with department/program managers to assist them in carrying out their responsibilities on personnel matters.

• Maintains positive communications with Union representatives, providing information when warranted and /or required.

• Responds to staff grievances and complaints; follows Collective Bargaining Agreement and other legal mandated guidelines. Performs related investigations and provides documentation when warranted.

• Ensures all Agency Safety Program efforts are enforced.

• Serves as lead OSHA compliance officer.

• Investigate HR issues, injuries, and complaints

• Other duties as assigned within the scope of position classification.

Supervision/Direction (30%)

• Supervises and directs HR staff in all administrative HR duties.

• Communicates changes in Agency personnel policies and procedures, equal employment opportunities, compensation, and employee benefits; insures proper compliance is followed.

• Insures recruitment, selection, and hiring processes follow internal policy, local, state and federal laws.

• Leads management team responsible for negotiating all Collective Bargaining Agreements; coordinates grievance hearings and activities; responsible for labor relations.

• Provides monthly reports and management.

• Other duties as assigned within the scope of position classification.

Meetings/Trainings (10%)

• Maintains an overall training schedule for mandated trainings.

• Prepares and conducts employee training sessions regarding departmental matters.

• Attends meetings, committee and professional development activities as appropriate.

• Other duties as assigned within the scope of position classification.

SECONDARY FUNCTIONS:

• Works effectively as a team member; is able to give and receive information in a positive manner.

• Monitors performance appraisal programs.

• Insures the completion of employee paperwork for all newly hired and temporary staff throughout the Agency.

• Insures periodic audit of files for compliance with INS I-9 guidelines, certifications, medical information, background checks required by Federal and State laws.

• Insures there is adequate security and confidentiality of files.

• Other duties as assigned within the scope of position classification.

MINIMUM REQUIREMENTS:

• Bachelor's Degree in Business Administration, Management or related field preferably with Human Resource Management Specialization Professional in Human Resources (PHR) or Senior Professional in Human Resources Certification (SPHR), desirable

• 5 years of upwardly mobile experience in Human Resources and the willingness and ability to obtain the designations of either Professional in Human Resources (PHR) or Senior Professional in Human Resources Certification (SPHR).

• Strong knowledge of Federal and State Labor Laws.

• Direct experience investigating injuries, complaints, violations, and grievances.

• Excellent verbal and written communication skills.

• Strong presentation and training skills.

• Bilingual, bi-literate, English/Spanish, English/Punjabi, English/Hmong, and/or other language ability based on program needs preferred.

• State regulations require a physical examination, current tuberculosis test, and verified fingerprint and criminal records clearance before beginning work.

• Possession of a valid drivers' license; current personal vehicle insurance, or safe driving record sufficient to ensure insurability through Agency policy.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Sustained concentration and ability to handle multiple tasks often simultaneously.

• Strong organization and time management skills; ability to meet tight deadlines.

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

• Ability to work with and apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations, report generation and spreadsheet development.

• Ability to understand and use a variety of computer applications and appropriate software, including spreadsheets, word processing; and workplace electronic technology, including Internet access, networking, and e-mail.

• Ability to define problems, collect data, establish facts, and draw valid conclusions.

Qualifications

MINIMUM REQUIREMENTS:

• Bachelor's Degree in Business Administration, Management or related field preferably with Human Resource Management Specialization Professional in Human Resources (PHR) or Senior Professional in Human Resources Certification (SPHR), desirable

• 5 years of upwardly mobile experience in Human Resources and the willingness and ability to obtain the designations of either Professional in Human Resources (PHR) or Senior Professional in Human Resources Certification (SPHR).

• Strong knowledge of Federal and State Labor Laws.

• Direct experience investigating injuries, complaints, violations, and grievances.

• Excellent verbal and written communication skills.

• Strong presentation and training skills.

• Bilingual, bi-literate, English/Spanish, English/Punjabi, English/Hmong, and/or other language ability based on program needs preferred.

• State regulations require a physical examination, current tuberculosis test, and verified fingerprint and criminal records clearance before beginning work.

• Possession of a valid drivers' license; current personal vehicle insurance, or safe driving record sufficient to ensure insurability through Agency policy.