Human Resources Assistant

For more than a century, Ben E. Keith Company has been a leader in fine food and premium beverage distribution, and we strive to consistently exceed our customers' expectations.

Our Food Division is a complete broad line multi-state distributor, and our Beverage Division operates throughout the state of Texas as a proud distributor of Anheuser-Busch products, craft and import beer brands, spirits, and wine.

We are dedicated to the growth and success of our business, our customers, and our employees-continuing our commitment to delivering quality since 1906.

Beverage Careers

Food Careers

The Human Resources Assistant will assist with the management of the online application process to ensure the timely completion of related new-hire paperwork. Coordinate with HR Manager to maintain efficiencies in HR departmental procedures and processes.

General HR Support

• Execute special projects assigned by the HR Manager.
• Maintain organized and up-to-date employee files and databases.
• Order and manage departmental supplies, forms, and materials.
• Compile reports and correspondence as directed by the HR Manager.

Recruitment and Onboarding

• Oversee the Applicant Tracking Process in Dayforce:
• Post job openings internally and externally.
• Notify workforce agencies of vacancies and assist hiring managers with applicant flow.
• Coordinate background screenings, clinic visits, and offer processes.
• Schedule orientations, reserve training spaces, and prepare New Hire packets.
• Conduct orientations, create employee badges, and organize personnel files.
• Process job requisitions, transfers, title changes, and pay updates.

File and Data Management

• Ensure compliance with federal and state laws for all HR-related files:
• Maintain termination files and I-9s.
• Update and organize policy acknowledgments and employee emergency contact data.
• Manage records for FMLA, including LOA Status Reports, healthcare certifications, and RTW documentation.

Employee Engagement and Communications

• Coordinate monthly communications programs:
• Update job postings, bulletin boards, and announcements (e.g., new hires, promotions, service awards, birthdays).
• Plan and execute recognition events and highlight achievements in safety and service.
• Support employee inquiries on benefits, policies, leave applications, and other HR-related needs.

Meeting and Training Coordination

• Organize meetings and training sessions:
• Schedule rooms, order supplies and refreshments, and ensure setup and cleanliness.
• Collaborate with the HR Manager to address all event requirements.

Leave and Attendance Management

• Administer the FMLA process:
• Track employee leave and ensure timely receipt of required documentation.
• Verify healthcare certifications and eligibility under medical definitions.
• Communicate leave status updates to management and maintain FMLA logs.
• Monitor attendance and determine FMLA-related excused absences.

Reporting and Administration

• Prepare monthly reports (e.g., headcount, FMLA logs, birthday cards).
• Develop spreadsheets and documents as requested by management.

Safety and Compliance

• Share safety milestones, awards, and updates via communications channels.
• Ensure all HR processes align with BEK policies and applicable legal standards.

Job Qualifications:

• At least 4 years of office experience performing related HR duties preferred
• Familiarity with Food Service policies and procedures desired
• Outstanding PC skills, with exceptional data entry (10-key by touch and alphanumeric) skills.
• Proficient with the use of Internet and e-mail applications required.
• Proficient knowledge/use of Microsoft Office applications, including Word, PowerPoint, and Excel.
• Ability to learn and use relevant internal applications
• Valid Driver's License required
• Bachelor's Degree in HR or equivalent experience required

Ben E. Keith (BEK) Company is one of the largest food and beverage distributors in the United States. We are a family-owned business with a long-standing tradition of supporting the diverse communities in which we live and work. Our competitive employee benefits provide health and financial protection to our employees and their families.

• Medical, Dental, Vision, Life Insurance
• Short and Long Term Disability
• 401K with matching contribution
• Profit-Sharing Plan (100% company-paid)
• Employee Assistance Program
• Wellness Program
• Educational Assistance Program
• Paid Vacation and holidays
• Employee Credit Union

We have sought to create an environment in which the contributions of each employee at Ben E. Keith are fully valued. This means more than simply treating one another with respect; it also means considering how all our people can positively impact the quality of the decisions we make about our business.

Here at Ben E. Keith, we recognize that our workforce reflects the increasingly diverse nature of our society, and we want to do all we can to take advantage of that diversity with both our external and internal customers. We believe our differences are also our strengths and we want to do all we can to use those strengths to find more creative solutions for the business challenges we face. Ben E. Keith is an equal employment opportunity, affirmative action employer. VEVRAA Federal Contractor

Minorities/Females/Veterans/Disabled

Other details

• Job Family HR/Payroll
• Pay Type Hourly

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• San Antonio Food, 17635 Ben E Keith Way, San Antonio, Texas, United States of America