Human Resources Assistant (30 Hours/Week)

Overview

Who We Are:

National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution, we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility.

We are a student-focused community that is committed to continuous improvement and superior student service. We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.

What We Offer:

At National Louis University, we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to, Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Benefits.

What You Will Do:

The HR Assistant will have primary responsibility for all Student Worker hiring processes with the exception of Federal Work Study Students including departmental needs assessment, budgeting, background checks, reporting and time card approvals. This position will also assist in payroll and HR functions including maintaining databases, updating reports, and organizing files. Partners with HR Generalist, recruiters and hiring managers to assist with the phone screens, interview set ups and onboarding for staff positions within the university.

This position is classified as a full-time position but will work 30 hours per week on campus in Chicago with a flexible schedule to be determined upon hire.

Essential Responsibilities

• Assists departments with all aspects of student employment including but not limited to job posting, recruitment, interview coordination, processing paperwork, background checks and onboarding

• Actively participates in assisting staff and faculty with general HR questions including those related to benefits, performance reviews, recruitment practices, payroll, policies and procedures

• Oversees the payroll process for all student workers to ensure the accuracy and timeliness of time card reporting including accurately entering tax information and other payroll related information into Banner

Qualifications

• Associate's Degree, strongly preferred (several years of relevant experience needed from those without the minimum degree requirement)

• At least one year of relevant Human Resources (or closely related) experience

• Proficiency with Microsoft Office tools including Word, Excel, and PowerPoint

Competencies:

• Ability to manage multiple priorities: Handles multiple assignments and priorities yet still fulfills all commitments.
  
  Readily accepts new responsibilities and adapts well to changes in procedures. Gives appropriate priorities to various work demands.

• Ability to solve problems: Takes a proactive approach to anticipating and preventing problems. When problems occur, defines those problems, investigates obstacles, gathers relevant information, decides whether solving the problem should be a group decision, generates and analyzes alternate solutions and arrives at a workable solution.

• Flexible: Adjusts quickly and effectively to changing conditions and demands.
  
  Discusses change as a necessary and inevitable aspect of organizational life as well as an opportunity to learn new things. Has a similar view and approach to potentially stressful situations. Invests personal energy toward accepting and adapting to change that others use toward resisting or resenting it.

• Customer Focus: Personally demonstrates that external (or internal) customers are a high priority.
  
  Identifies customer needs and expectations and responds to them in a timely and effective manner. Anticipates and prevents delays or other things that can adversely affect the customer. Keeps customers informed about the status of pending actions and inquires about customer satisfaction with products or services.

• Time Management Skills: Prioritizes tasks and manages time to ensure that deadlines are met.
  
  Plans his or her time and sticks to those plans. Prevents or manages interruptions until the highest priority tasks are accomplished.

• Ability to learn and grow: this is a great opportunity to learn new skills and apply them within a supportive team environment

• Detail focus: Established track record of producing work that is highly accurate, demonstrates attention to detail and reflects well on the organization/department.

NLU Inclusion Statement:

National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are.

These are more than just words to us: they are truly a way of life for the NLU community.

We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community.

We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.

Special Instructions

Please Include the following along with your application: - Resume (Required) - Cover Letter (Optional) NLU Employees please also submit an Internal Posting Form