Human Resources And Faculty Affairs Administrator

This position is based on Stanford's main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.

About Us

The Stanford Doerr School of Sustainability (SDSS) strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information on the school, click here.

The Human Resources and Faculty Affairs team within the SDSS Dean's Office is the central resource for management of HR actions for all employees, including: faculty, non-academic staff, academic staff, visitors, and temporary employees in the school. We provide HR, Faculty Affairs, and Academic Staff subject matter expertise as well as the highest levels of customer service in managing and advising on all school wide processes and issues. We are seeking to hire a full-time Human Resources and Faculty Affairs Administrator with strong customer service and problem-solving skills, who enjoys various responsibilities, has amazing attention to detail, and can build rapport quickly and become an integral part of the team. The position will report to the Assistant Director of Human Resources and Faculty Affairs and will work with the HR and Faculty Affairs team, department and faculty leaders, and managers across the school in a collaborative environment. The ideal candidate will be highly motivated, be up for a challenge, love working closely with a team, know how to take initiative and get things done, and more importantly, have a sense of humor. If this sounds like you, this position may be the right career opportunity!

Your Responsibilities will include:

• Manage HRIS data management activities, including PeopleSoft transactions.

• Monitor personnel action reporting to ensure data integrity and compliance.

• Develop and run reports for audit and metrics purposes and set up initial labor schedules for new hires using Oracle and PeopleSoft systems.

• Develop and maintain a wide variety of reports and queries. Analyze and monitor data. Recommend and implement process improvements.

• Assist in onboarding and exit processes of employees, including reviewing and tracking I-9s, tracking required compliance training, and ensuring proper termination procedures are followed.

• Support the process (transactions, tracking, and documentation) for faculty, academic-staff teaching, academic staff-research, and visiting appointments using the Faculty and Academic Staff Appointments (FASA) system.

• Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes, salary changes) for all employees and maintain appropriate documentation.

• Track and manage faculty sabbatical balances in partnership with the Assistant Director of Faculty Affairs.

• Track academic staff-teaching appointments and reappointments and ensure the appropriate documentation is provided and any employment updates are made in a timely manner.

• Manage the temp/casual hiring process.

• Assist in coordination of the visa process, as needed.

• Support major annual HR and Faculty Affairs projects, such as faculty annual reports, performance appraisals, and salary planning, including school-wide communications, tracking, reporting, compliance, and process improvement efforts.

• Perform time and leave administration duties as needed, such as timecard adjustments and approvals. Work with managers to research and resolve any pay issues.

• Maintain personnel, human resources, and faculty affairs related files.

• Provide general administrative support for human resources and faculty affairs staff.

To be successful in this position, you will need:

Education & Experience:

Associate degree and four years of relevant experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

● Demonstrated experience applying and interpreting human resources and/or faculty affairs policies and procedures.

● Demonstrated experience successfully managing programs and/or projects.

● Strong attention to detail and accuracy.

● Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.

● Ability to work independently, consistently follow through with projects and assignments, and meet deadlines.

● Excellent oral and written communication skills to independently draft effective correspondence and documentation.

● Demonstrated strong and effective interpersonal and customer service skills.

● Strong analytical, critical thinking, and problem-solving skills.

● Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Must be skilled in human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.

In addition, our preferred requirements include:

● Knowledge of Stanford University systems and policies.

● Experience as a Human Resources Administrator 1 at Stanford University.

The expected pay range for this position is $77,000 to $92,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply

We invite you to apply for this position by clicking on the "Apply for Job" button.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4702

• Employee Status: Regular

• Grade: G

• Requisition ID: 102980

• Work Arrangement : Hybrid Eligible