Definition and Class Characteristics
Under limited supervision, this generalist position performs the full range of professional, analytical personnel work in recruitment, benefits, employee and labor relations, and classification and compensation; serves as a resource for supervisors and managers on personnel matters; performs related work as required.
Receives limited supervision from a Senior Human Resources Analyst. May provide functional direction and training to Human Resources Analyst I, Human Resources Assistants and less experienced staff members.
This is the full journey-level, experienced class in the Human Resources Analyst series in which incumbents use professional human resources concepts in the course of work. Incumbents apply policies and procedures to resolve a variety of issues, working on problems that are diverse and complex in scope, in which analysis of situations or data requires a review of a variety of factors.
Incumbents assigned to this level in the series work independently and exercise judgment within defined guidelines and practices to determine appropriate action. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from Senior Human Resources Analyst in that the latter is at the supervisory level and performs the most complex human resources analytical work, and has considerable responsibility for assisting management with specialized technical and analytical aspects of personnel administration.
Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Provides guidance to supervisors and managers in human resources related areas such as class and compensation, labor and employee relations and recruitment.
Conducts job analyses to identify knowledge, skills and abilities required to perform jobs; prepares reports by collecting, analyzing, and summarizing data and trends.
Assist with the recruitment process using standard recruitment and hiring processes.
Assist with labor relations related issues; may attend union negotiations; participates in following up meetings; prepares reports, notifications and other necessary documentation.
Assist in maintaining the Court classification plan; conducts field and desk audits of Court positions; evaluates positions in context of existing classification plan; writes or modifies class specifications; determines essential job functions; conducts compensation studies as assigned; recommends salary for certain classes;.
Prepares, maintains, updates and monitors personnel databases, systems, and related reports; monitors benefits and HRIS database and prepares system and other related reports and correspondence.
Responsible for the administration of benefit plans and services; provides benefit assistance and information regarding benefit selections, COBRA, retirement, extended leaves, and family leave.
Conducts workplace investigations and gathers data regarding procedures and surrounding circumstances prepares summary of findings and recommendations.
Responds to employee relations issues according to state and federal laws and union/labor contracts; ensures that legal and regulatory requirements are met to minimize exposure to liability for the Court on employee relations matters.
Conducts trends analysis and develops resulting recommendations. Prepares reports, proposals, manuals, polices, procedures for the Court; prepares correspondence, charts and reports; designs forms, training aids, checklists, and articles for dissemination of pertinent information.
Reviews, analyzes, researches, and monitors legislation with an impact on personnel issues; benefit administration; researches personnel guidelines, rules and law to respond to inquiries.
Establishes positive working relationships with representatives of outside organizations, state/local agencies and associations, vendors, Court management and staff, and the public.
Complies with all existing governmental, labor laws and government reporting requirements including the Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, the Occupational Safety and Health Administration (OSHA), and so forth, to maintain minimal company exposure to lawsuits.
Facilitates in-house employee training and new employee orientation.
Performs other duties as assigned.
Education: Equivalent to graduation from an accredited college or university with a Bachelor's degree in public or business administration, personnel/human resources, industrial and organizational psychology, or closely related field.
Experience: Four years of progressive experience in human resources administration with high level focus in at least three or more of the following areas: recruiting, benefits, compensation, training, HRIS, safety, employee and/or labor relations.
Possession of one of the following Human Resources/Personnel Management Certificate programs highly desirable: PHR, SPHR, SHRM-CP and SHRM-SCP.
Substitution for Education: Graduation from Riverside Superior Court's Workforce Development program can be substituted for up to two years of education.
Principles, practices, and techniques of human resources in a public agency setting, including recruitment and selection, equal employment opportunity, and affirmative action; job analysis and classification; compensation analysis and administration; benefits administration; training and development; employee and labor relations, including negotiations and the interpretation of laws, regulations, policies, and procedures. Investigative techniques; Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility; Recent and on-going developments, current literature, and sources of information related to the operations of the assigned programs; Applicable policies and procedures; Ways in which functional area intersects with other areas, both within and outside of HR; Human resources methods and concepts; Methods and techniques of scheduling work assignments and providing training to others; Methods and techniques for data collection, record keeping and report preparation and writing; Modern office practices, methods, and computer equipment and applications related to the work; English usage, spelling, vocabulary, grammar, and punctuation; Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Court staff; Work place safety.
Design and implement selection processes; Interpret and follow policies and procedures; Work with minimal direction and under strict time constraints; Conduct fact finding investigations; Problem solve and make effective recommendations and/or decisions; Understand, explain, and apply applicable laws, codes, ordinances, and regulations; Work independently and as part of a team; Analyze a complex issue, consider all relevant factors, and develop and implement an appropriate response; Interpret, apply, and explain policies, procedures, and practices of human resources administration; Administer effective recruitment, testing, and selection practices; Maintain accurate and confidential human resources records; Review and reconcile employee benefit records; Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations; Respond to and effectively prioritize multiple phone calls and other requests for service; Compose correspondence and reports independently or from brief instructions; Make accurate arithmetic and statistical computations; Establish and maintain a variety of filing, record-keeping, and tracking systems; Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines; Operate modern office equipment including computer equipment and specialized software applications programs; Use English effectively to communicate in person, over the telephone, and in writing; Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Special Requirement: The employee must have the ability to transport himself/herself between or among different work locations when needed to carry out job-related essential functions. If traveling in own vehicle or court vehicle you must possess a valid California Driver License.
Physical Demands: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
Work Environment: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Clarifying Statement: This job description will be reviewed periodically and responsibilities change with business necessity.
Principal and marginal job functions are subject to modification. This job description is not intended and should not be construed as an exhaustive list of all responsibilities, skills, or working conditions associated with this job.
The examination may consist of an evaluation and an oral interview (100%). All applications and submitted reference materials will be reviewed. The evaluation will be conducted to review the candidate's qualifications for the minimum qualifications for the position and only the most highly qualified candidates may be invited to participate in the examination process.
The Riverside Superior Court of California reserves the right to modify the above stated examination components and / or weights. Should this be necessary, candidates will be notified of the specific examination components and weights prior to the administration of any examination. The selected candidate will be subjected to a pre-employment background check, including live scan fingerprinting and physical.
Notice of time and place of the examination will be emailed. In compliance with the Immigration Reform and Control Act of 1986, the Riverside Superior Court of California requires that all new employees provide documentation to establish both work authorization and identity. The Riverside Superior Court of California conforms to State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities.
The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract.
Unit: Confidential FLSA Status: Exempt (at-Will)
Reports to: Senior Human Resources Analyst
Amount of Travel Required: 15%-20% Work Schedule: M F (min. 8 hrs. per day)
Positions Supervised: None
Superior Court Of California, County Of Riverside