Human Resources Analyst A - C, Or Specialist

Supplemental Information

Job # OMF-50599769-3.1.24-BE

The Louisiana Department of Agriculture and Forestry is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.

This position (#50599769) is located in the Office of Management & Finance, in Baton Rouge, LA, East Baton Rouge Parish.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Acting Decisively: The ability to make decisions quickly and effectively.

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Solving Problems: The ability to discover solutions to problems.

Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.

This position may be filled by probational appointment or promotion of a classified Louisiana Department of Agriculture and Forestry employee serving with permanent status. Applicants who are not permanent employees of Louisiana Department of Agriculture and Forestry will be required to serve a 24 month probationary period.

• ResumesWILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

All applicants selected for employment must submit to drug screening.

If you are contacted for an interview, please let us know at that time if you have a need a special accommodation for a disability.

For further information about this vacancy, contact:

Brittany Evans

HR Analyst

Louisiana Department of Agriculture & Forestry

5825 Florida Blvd., Suite 1001

Baton Rouge, LA 70806

bevans@ldaf.state.la.us

The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors.

Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

SUBSTITUTIONS:

Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

NOTE:

Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform diversified and technical tasks in the maintenance of human resources functions.

Level of Work:

Entry.

Supervision Received:

Direct from a Human Resources Supervisor, Human Resources Specialist, or higher level administrative official.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Human Resources Analyst B by the absence of experienced level human resources responsibilities.

Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.

Examples of Work

This position serves as the technical specialist of a comprehensive Human Resources Program. The incumbent assists with providing for the efficient and effective operation of the total human resources function for an extremely complex and highly visible state department under the rules and regulations of the Department of Civil Service, state and federal rules, regulations and guidelines, and policies and procedures of the Department of Agriculture and Forestry.

The Department of Agriculture and Forestry has an approved TO of over 550 positions, plus approximately 30 unclassified in addition to classified WAE positions, throughout the state. Incumbent reports to a Human Resources Manager B and provides human resources support to LDAF employees statewide.

This technical specialist level position provides Classification and Compensation assistance for the agency. The duties require the incumbent to be knowledgeable in a variety of areas such as: Civil Service Commission rules, LDAF departmental policies and procedures, relating to examining, hiring, pay, PES, classification, LaGov HCM, Office of State Uniform Payroll policies, benefits (insurance and retirement plans), Medicare, FMLA, FLSA, and rules and procedures governing all types of payroll deductions, etc.

55% Classification & Compensation

Meets with agency managers, supervisors, and employees and advises them on the proper method of completing a position description form which will identify the necessary knowledge, skills, abilities, license, certification, etc. required for the position. Also advises on how to ensure that the position description form reflects the degree of organizational control, level and frequency of persons with whom in contact, purpose of oral communication, most complex tasks performed, impact, consequence of error, physical demands, and hazards associated with the position.

Reviews drafted position description forms prior to submission to the Appointing Authority's approval and subsequent submission to State Civil Service to ensure accuracy of organizational structure, reporting authority, clearly defined task statements with percentages of time devoted to each task or functional area. Reviews current or existing position description forms to ensure conflicts will not exist.

Formalizes an informal and internal opinion on the appropriate job allocations for proposed classification actions. Considers such factors as comparative positions, allocation criteria, job distinctions, minimum qualifications, etc.

Compiles and manages a list of position description update dates and ensures that all are updated as required by State Civil Service. Maintains organizational charts as a result of position description updates, new positions, changes in reporting relationships, etc.

Completes the necessary payroll reports to ensure all changes are reflected on the organizational charts. Provides Budget with organizational charts for the budget report each fiscal year.

In coordination with the Human Resources Manager, develops a list of FLSA status determinations (exempt/nonexempt) for employees. Audits positions/employees to determine FLSA status.

Recommends to the HR Manager and/or Director the FLSA exemption status for all positions. Maintains a roster of the current FLSA status of all departmental classifications in use.

Verifies that all proposed operational activities comply with federal and state laws, State Civil Service rules and LDAF policies. Certifies and recommends approval to the Human Resources Manager and/or Director for all proposed activities. Independently evaluates, initiates and processes personnel actions.

Works with the Deputy Undersecretary to provide necessary information to maintain the table of organization. Maintains vacancy reports bi-weekly.

Serve as back up for the Workforce Section HR Specialist

30% Special Pay Requests

Works with hiring managers to establish policies and procedures related to classification/compensation. Assists with recruiting and retention issues and offer guidance to determine proper pay mechanisms to recruit for difficult-to-fill positions. Review and process special pay requests including Optional Pay, Premium Pay, Special Entrances Rates (SER) which involves ensuring request is valid, running reports and compiling data and preparing documentation to support the request, sending recommendation, and proposed fiscal impact to Fiscal Director for review and disposition.

Point of contact on all Civil Service rule 6.5 g requests, considering all factors, verifying that all required documentation has been received and candidate possesses verified superior qualifications/credentials. Considers market relativity, internal equity, work experience, special qualifications and recruitment and retention issues. Ensures that candidates are hired at the correct level in the Career Progression Group.

Represents Human Resources at Civil Service Commission meetings in relation to Compensation agenda items.

Stays abreast of changes, as related to assigned areas, by regularly conferring with Human Resources Manager and the Human Resources Director. Advises personnel liaisons in area of responsibility of pertinent changes as they occur.

10% Performance Evaluation System

Serves as the primary Human Resources contact for information and guidance on the Civil Service Performance Evaluation System (PES) program. Comprehensive knowledge of the applicable Civil Service rules and regulations and department policies and procedures are essential to effectively monitor and maintain the PES and provide assistance.

Interprets Civil Service rules and department policies regarding the PES program. Proposes revisions to departmental PES policy and/or procedures, as needed.

Provides guidance and technical assistance to managers, supervisors, and employees on the proper use of the PES program, including writing expectations, documenting performance, and form completion. Develops training materials and conducts training on the program, as requested.

Enters PES scores and planning sessions dates. Monitor employees who were ineligible for a performance adjustment, ensuring all supervisors are complying with policy and those who are not in compliance, do not receive a performance adjustment.

Prepares the annual PES reports for submission to the Department of Civil Service and. Prepares any other PES reports requested.

5% Security Administrator

Serves as the LaGov-HCM Security Administrator. Ensures that employees granted LaGov-HCM HR Time Administrator security access have completed all required training and has acknowledged review of the Time Administration manual by signing the Time Administrator Responsibilities Acknowledgement Form.

Other duties as may be assigned.

Functional Requirements

• Prolonged sitting at workstation

• Occasional bending or kneeling

• Light to moderate lifting

Environmental Factors:

• Working indoors