Human Resources Administrator

Position Details

Position Information

Recruitment/Posting Title Human Resources Administrator Posting Number 24TM0259 Department UHR Consulting Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Human Resources (UHR) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.

UHR Business Partner Services provides the university community with human resources support and guidance; primarily in compensation, classification, and hiring; may also provide advice and guidance on policy interpretation in accordance with applicable university, state, and federal regulations, processes, policies, procedures and collective bargaining agreements. Identifies innovative and effective approaches to assist departments and units in establishing and meeting their administrative goals, mission and vision.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Human Resources Administrator for UHR Business Partner Services. This position will report to the Director of HR Business Partner Services and work under the guidance of the Associate Director and Senior HR Consultants on the HR Consulting Team.

Among the key duties of the position are the following:

• Provides administrative support and services to UHR Business Partner Services.

• Handles and responds to inquiries.

• Manages communications.

• Acts as the first point of contact for all incoming HR inquiries.

• Manages and assigns incoming requests.

• Drafts internal and external communications.

• Maintains and updates HR data and files.

• Manages the department's general email inbox and calendar.

• Handles submission of HR personnel transactions into HR systems/databases.

• Maintains employee personnel files.

• Creates and manages tracking sheets.

• Updates team personnel information in HR systems.

• Provides I-9 support.

• Assists with reporting HR metrics.

• Provides assistance with administering the temporary workforce policy and contract provisions.

• Provides support with the review, classification, and implementation of temporary workforce requests from university departments in accordance with applicable policies and procedures;

• Aids in administering the COLT/888 Layoff process.

• Implements processes and procedures to advance the goals and objectives of University Human Resources and the University, in line with the current policies.

• Ensures compliance with contract provisions of staff unions In consultation and collaboration with The Office of University Labor Relations.

• Participates in and provides research and administrative support for special projects and performs other duties as required.

Position Status Full Time Hours Per Week 40.00 Daily Work Shift Work Arrangement FLSA Nonexempt Position Salary $45,000 Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Salaried 12 Month

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, and/or report writing.

Certifications/Licenses Preferred Qualifications

• Degree in Human Resource Management.

• Two (2) or more years of general administrative assistant experience, including one (1) year of HR administration experience.

• PHR, SPHR, or other Human Resource Management certification or an advanced degree/certification in HR.

Required Knowledge, Skills, and Abilities

• Good communication skills and computer literacy.

• Experience of working in an administrative support role, providing high quality and timely work.

• Ability to pay attention to details and work in a dynamic, highly sensitive environment.

• Excellent analytical, organizational, interpersonal, written and verbal communication skills.

• Demonstrated track record in delivering exceptional customer service and/or client service.

• Ability to understand and navigate complex policies, contracts, and legal mandates.

• Ability to work well in a team environment and foster a positive, productive, and progressive work environment.

• Ability to keep sensitive information confidential and have good ethical judgment.

• Demonstrated proficiency in Microsoft Office products and HRIS systems.

Equipment Utilized

• Microsoft Office products.

• Applicant Tracking Systems.

• HCM.

• ServiceNow.

• HRIS systems.

Physical Demands and Work Environment

• Evening and weekend hours may occasionally be required.

Special Conditions

Posting Details

Posting Open Date 06/18/2024 Posting Close Date 07/18/2024 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Cook (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, and/or report writing?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application

• List of Professional References (contact Info)