Human Resources Administrator - FT

POSITION TITLE: Human Resources AdministratorSTATUS: Non-ExemptDEPARTMENT: 5863REPORTS TO: HR SupervisorSAFETY SENSITIVE: LOW - position is not subject to pre-employment, drug, and alcohol screening.This position is not eligible for remote work. Regular on-site attendance is required.CHARACTERISTICS OF THE JOB: Under the leadership of a department supervisor, position is directly and/or indirectly responsible for entering data in and assuring accuracy of the HRIS system, preparing reports, HR compliance, tracking of all HR-related activity and documentation, assuring all records and files are maintained in a timely and accurate manner. As part of the HR team, HR Administrator will provide excellent customer service while demonstrating a high level of integrity and complete confidentiality.PROVIDES SUPERVISION TO: NONEESSENTIAL FUNCTIONS:HRIS System:*

Enter all information into the HRIS system including new hire, changes, and terminations. * Perform HRIS data integrity audits against employee records; correcting inaccuracies and discrepancies. * Maintain accuracy of all HRIS content and provide training on Employee Self Service portal, timekeeping system including Timeclocks.Compliance:*

Maintain HR systems, policies, procedures, and forms to ensure legal and accreditation compliance. * Assume tasks resulting from employment verification process in response to business, banking, and unemployment inquiries. * Track and report on status of performance reviews, corrective actions, and performance improvement plans. * Maintain and organize all EEO documents. * In conjunction with Supervisor, develop and maintain Affirmative Action Plan data, ensure accurate and timely EEO and 5500 filings.Benefit administration:*

Maintain all benefit records and track new hire documentation. * Coordinate health, life and disability insurance enrollments with third-party administrator and communicate with service providers concerning routine administration of programs. * Reconcile all vendor invoices for accuracy and address any variances. * Ensure compliance with COBRA guidelines by preparing letters and other paperwork as required, including communicating insurance premium collections to accounting monthly.Recruitment and Hiring activities:*

Support HR Coordinator in ensuring timely processing of pre-employment paperwork, references, backgrounds, and screenings when necessary. Serve as backup. * Track all orientation paperwork to assure compliance with agency policies and procedures and accuracy of employee files. * Support orientation process as determined is appropriate and needed. * Serve as backup administrator of the recruiting system.Employee Relations:*

Serve as resource to employees and managers providing response to human resource related reports. questions and inquiries, as assigned. * Organize, track and report on status of training and disciplinary activities.ANCILLARY FUNCTIONS:* Adhere to all safety policies and procedures. * Adhere to all agency policies and procedures. * Report accidents, unsafe vehicles, or other unsafe conditions. * Maintain a well-groomed, professional appearance. * Conduct self in a courteous and professional manner * Attend all scheduled meetings, including safety and online safety trainings. * Serve as backup for other members of the HR/payroll team as needed. * Perform all other job-related duties as assigned.QUALIFICATIONS:* High School diploma or equivalent required. Secondary education desired. * Minimum 3 years related experience required. * Ability to independently travel to various worksites, as assigned. If by personal vehicle, must possess valid California drivers' license, proof of auto insurance and be insurable under agency policy.DESIRED TRAITS AND COMPETENCIES:* Excellent attention to detail. * Strong computer skills, especially Excel and business systems, such as HRIS. * Ability to organize multiple priorities and meet agreed-upon deadlines effectively and efficiently. * Aptitude for providing exceptional customer service to employees, co-workers and vendors while maintaining strict confidentiality. * Excellent interpersonal skills and the ability to interact effectively with a diverse population. * Excellent oral and written communication skills. Ability to understand, speak and be understood in English. Bilingual English and Spanish preferred. * Ability to work independently. * Ability to perform effectively and cooperatively as part of a team. * Problem solving skills and sound judgment.* A willingness to embrace the mission, adhere to core values, and collaborate to meet strategic goals.WORK ENVIRONMENT: Clean, well-ventilated office space, overhead lighting, carpet, temperate climate, and constant exposure to moderate business office noise levels, such as office machines, conversations, and foot traffic.PHYSICAL REQUIREMENTS: Standing/sitting intermittently throughout the work shift; repetitive finger movements with frequent computer use; bending and stooping. Good visual acuity. Ability to regularly lift and move 10 pounds and occasionally lift and move up to 25 pounds.PROMOTIONAL OPPORTUNITIES:Position promotable to Human Resources Generalist with demonstration of mastery of this position, while also taking on new responsibilities. Training and/or certifications may be required; and any promotion is based on business needs.Minorities and People with Disabilities are encouraged to apply.Department: AdministrationThis is a non-management positionThis is a full-time position