Human Resources Administrative Specialist

Tennessee Housing Development Agency Nashville , TN 37201

Posted 2 months ago

APPLICATION DEADLINE IS WEDNESDAY, SEPTEMBER 15, 2021 AT 11:59PM

Division: Human Resources

Reports to: Director of Human Resources

Location: Nashville, TN

Full-time/Part-time: Full-time

Salary Grade: 30

Monthly Salary Range Minimum: $3,365

FLSA Classification: Non-exempt (01)

Critical features of this job are described under the headings below. They may be subject to change due to changes in our business processes or other business-related reasons.

POSITION SUMMARY : Responsible for a variety of human resources and administrative support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

  • Serves as primary contact for the Human Resources telephone Helpline, HRHelp email, and HRPerfMgmt email.

  • Maintains an agency Fiscal Payment Card, which includes making payments for various agency purchases, and reconciliation of payment card statements.

  • Assists and supports the Training Coordinator as needed.

  • Serves as an administrative back-up for Human Resources as directed, including payroll, recruitment, learning and development activities, and onboarding of new employees,

  • Serves as administrative back-up for the federal E-Verify program; inputs I-9 information for new hires into the E-Verify system.

  • Maintains employee and position information in various HR information systems (HRIS) (Edison, Talent Quest, Taleo).

  • Creates personnel file folders for new hires; ensures required documentation is complete prior to filing, to include review of all documents for completeness; follows up with employees to obtain any missing information.

  • Processes documentation for employee separations, both voluntary and involuntary, including updating on-line data, ensuring that all termination steps are completed, preparing personnel files, and forwarding the official personnel file to the State's Department of Human Resources; handles unemployment compensation claims.

  • Assists Coordinators with various recruiting activities to include, but not limited to, posting positions, scheduling and confirming interviews, creating interview packets, notifying building security of interview schedules, processing new hires, internal transfers, separations, etc

  • Communicates with the Information Technology (IT), Operations, and Internal Audit divisions regarding new hires and staff position changes, including temporary employees.

  • Handles new employee parking tags.

  • Enters all new hires into Edison; may update Edison as changes are needed, such as name changes, position changes, reporting changes, salary changes, etc.

  • Maintains and audits employee files, ensuring confidentiality, documentation and accuracy.

  • Responds to employment verifications.

  • Maintains accurate organizational charts.

  • Orders supplies for the division.

  • Coordinates agency service awards.

  • Creates reports and documents as requested by the Director, Assistant Director or the Human Resources Advisor.

  • Coordinates ordering flowers for employees within stated guidelines, and processes related invoices for payment.

  • Handles a variety of other administrative activities for the division, including filing, copying, and mail distribution.

MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Education and Experience:

  • High school diploma or GED.
  • 1 year Human Resources experience preferred.

The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration.

Knowledge, Skills, Abilities, and Competencies :

  • Strong interpersonal skills; excellent customer service skills.

  • Excellent verbal and written communication skills.

  • Maintains credibility through sincerity, honesty, and discretion.

  • Builds and maintains positive relationships with internal and external constituents.

  • Strong organizational skills.

  • Strong time management skills; uses time effectively; consistently meets deadlines.

  • Maintains a high level of confidentiality regarding sensitive employee and organizational information.

  • Documents regularly, thoroughly, accurately, and completely.

  • High level of detail and accuracy.

  • Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.

  • Computer literate; proficient in Microsoft Word, Excel, Outlook, and the internet; able to effectively adapt to and use other computer systems as needed for daily activities.

Special Demands:

The special demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job.

  • Current, valid driver's license from domicile state and the ability to drive.

  • Occasional in-state and out-of-state travel.

  • While performing the duties of this job, the employee is regularly required to sit; stand; use hands to finger, handle or feel; and talk and hear.

  • The employee is occasionally required to walk; reach with hands and arms, and stoop, kneel, or crouch.

  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

  • A valid driver's license

  • For the past five years, the candidate's driving record must not have

BENEFITS: THDA offers an excellent benefits package: medical, dental, vision, and life insurance options; disability insurance; retirement plans; flexible benefit pre-tax accounts for medical, dependent care, transportation, and parking; annual leave and sick leave that begin accruing after the first month of employment; and 11 paid holidays per year. We also offer work-life balance opportunities through alternative work schedules, flexible schedules, and telecommuting.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Human Resources Administrative Assistant

HEI Hotels & Resorts

Posted 2 weeks ago

VIEW JOBS 9/30/2021 12:00:00 AM 2021-12-29T00:00 About Us Excellent service is a tradition at the Sheraton Music City Hotel. Our facility has 410 rooms and 32,000 square feet of centralized and elegant meeting space. We have been the winner of 10 consecutive "Gold Key Awards" for meeting excellence from Meetings & Conventions magazine and have recently undergone an extensive renovation. With dedicated associates, we are poised to exceed our guest's every need. Why work at Sheraton Music City? We are a fun, energetic and enthusiastic team that has a passion for delivering outstanding service. Our associates enjoy free parking, complimentary meals, incentives for exemplary performance, and much more. Do you want to become a part of this excellent team and have fun at work? If you answered YES then apply now to join our Sheraton Music City Hotel family. We value U.S. military experience and invite all qualified military candidates to apply. Overview Conduct day to day operation of the Human Resources department which includes: Greeting internal and external guests to the Human Resources department, administer company benefits programs, conducting enrollments, answering questions and troubleshooting problems. Responsibilities * Assist associates whenever possible with requests and/or information. Attempt to answer associate questions and/or address associate concerns in a timely manner. * Assist in the recruiting, screening and interviewing for all management and non-management hotel positions. Assist the Human Resources Director or Human Resources Manager in directing and instructing the management staff in effective recruiting and interviewing techniques using methods such as verbal presentations and written directions to ensure the hiring and retention of qualified and effective associates. Schedule interviews and process related paperwork. * Create and update Human Resources bulletin boards and other posting locations as needed. * Distribute paychecks as needed. * Maintain accurate and updated department and associate files. * Explain elements of various benefits to associates as required and assist with enrollment and claims processing. * Assist with associate relations events and recognition, as needed, e.g. Associate of the Month program, Associate Anniversary Awards program, etc. * Process benefits enrollments and other functions electronically, as required. * Monitor and update job requisitions as required. Communicate hotel job openings internally and externally, via bulletin board postings, telephone, letters, referral contacts, telephone Hot Line, etc. pursuant to Company policy. * Coordinate all other pre-selection activities, including drug testing; reference checks, etc., to ensure compliance with all Company policies and procedures. * Process all transfer requests in the required time frame. * Respond to all interviewed applicants via telephone or letter within required time frame. * Assist Director of Human Resources or Human Resources Manager in achieving goals and objectives as identified in hotel annual Affirmative Action Plan (AAP). * Control the administration of wages and benefits to ensure the accurate and equitable application of same, analyzing and applying information retrieved from moderately complex reports, manuals and/or computer systems. * Prepare correspondence and memos as needed. * Maintain applicant flow log/data. * Ensure all new hires and existing associates possess proper employment eligibility verifications. * Comply with attendance rules and be available to work on a regular basis. * Perform any other job related duties as assigned. Qualifications * High School Diploma or equivalent required, Bachelor's Degree preferred. * Hotel experience preferred. * Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning. * Leadership skills to motivate and develop staff and to ensure accomplishment of goals. * Able to set priorities, plan, organize, and delegate. * Written communication skills to be concise, well organized, complete, and clear. * Ability to work effectively under time constraints and deadlines. * Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc. Benefits HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. HEI Hotels & Resorts Nashville TN

Human Resources Administrative Specialist

Tennessee Housing Development Agency