Human Resources Administrative Liaison

Job Responsibilities

JOB SUMMARY:

Serve as the administrative human resources liaison and payroll administrator for the College of Arts and Humanities (CAH). Coordinates all department personnel/payroll activities, providing administrative support and training. Contribute to process efficiency and ensure data and transaction accuracy. Perform other duties as assigned.

JOB DUTIES:

30% - Essential

• Administrative HR Liaison: Coordinates the hiring process workflow for all faculty (Tenure-Tenure Track, lecturers, post-docs), students, and staff (i.e., tools, procedures, processing of forms) across all units.
  
  Offers streamlined and efficient process improvements as needed. Works closely with unit representatives responsible for departmental activities (e.g., exits, management of the Temporary (TMP) Employment Management Reports, onboarding, etc.) to ensure accuracy. Provide support to the Director of Finance & Chief of Staff and Dean in the development and execution of the yearly strategic hiring plan (faculty and staff). Manages, tracks, and organizes accurate, comprehensive files related to HR, including recruitment processes, offer letters, personnel actions, annual staff evaluations, etc.
  
  Review all personnel forms and job offer letters for accuracy before obtaining college-level approval and forwarding them to OHR. Organize and manage headcount, FTE tracking, and recruiting status summary for the College.

30% - Essential

• Payroll Administration: Responsible for all special pay data entries, including but not limited to awards, relocation reimbursements, retro payments, and summer pay. Provides support across all units with special pay data entry to establish separation of duties and enable second-person verification by the department.

20% - Essential

• HR Coordination: Serve as the communication link between college departments and the Office of Human Resources, playing an integral role in coordinating all human resource activities for CAH employees.
  
  Manage recruiting and payroll processes to drive standardization, efficiency, and compliance. Drives consistency and continuous improvement in payroll administration practices, including the summer pay process (i.e., tools and procedures) across all units, working closely with unit representatives responsible for departmental activities.

20% - Essential

• Data Administration: Serve as an Advanced/Lead Timekeeper.
  
  Reviews and follow up with supervisors for any outstanding requests or exceptions in the time-keeping system in accordance with Payroll deadlines. Escalates non-compliance issues to the Director of Finance & Chief of Staff. Checks bi-monthly payroll reports to ensure accurate hires and terminations are processed correctly.
  
  Check to ensure those on recurring payroll are in current status. Ensure the accuracy of account strings used for payroll changes. Assist Chief Business Officer with tracking lapse salaries.

Minimum and Additional Requirements

Education

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience

Preferred Qualifications

Experience

• Grants administration and/or project management experience