Human Resources Administrative Assistant/Coordinator Coordinator And Admin

HR Coordinator & Admin - HG09CN

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

The Human Resources Administrative Assistant/Coordinator will be responsible for supporting two senior leaders within our Human Resources Organization. In this role, you will handle, with a high degree of confidentiality, competence and diplomacy, a variety of administrative, project based and data driven responsibilities to maximize effectiveness of the leaders.

The selected candidate will develop a broad knowledge of the leader's responsibilities, how the organization works, company and functional policies, practices and goals. This allows the successful candidate to provide a full range of program and administrative support with a high degree of understanding of expected outcomes including time constraints, deadlines and other implications. Works side-by-side with executive(s) to proactively coordinate team / leader workflows, anticipate barriers, raise awareness and implements options to ensure operational efficiency.

This role will have a Hybrid work arrangement, with the expectation of working in the Hartford office 3 days a week (Tuesday through Thursday).

Responsibilities:

• Maintain and schedule calendar appointments

• Assist in monitoring of reports (budget, staff allocation, etc.)

• Communication on behalf of leader to all levels of staff

• Coordinate visitor itineraries and arrangements

• Act as proxy for assigned leaders for company systems (Workday, expense reporting, Cliqbook, Coupa, EY Online, etc.)

• Coordinate meeting / huddle set up needs for the team (room reservation, technology, meeting materials)

• Coordinate office supply ordering and equipment requests

• Arrange travel and expense report submission

• Partner across the various HR areas (Centers of Excellence & Human Resources Business Partners) as well as with executive admin staff for the ELT and/or business leaders for data gathering, understanding of timelines and coordination of deliverables; share best practices among peers

• Provide program support and coordination for key HR processes (i.e., reward and recognition, succession and talent review planning, workforce planning, reduction in force, employee survey, team effectiveness workshops, executive onboarding)

• Act as "air traffic controller" to manage executive's time appropriately to balance meetings and deliverables against priorities.

• Work with general oversight on small scale projects; for broader scale projects, contribute project documentation and support (such as initial research, data compilation, tracking project plans, etc); set up mechanisms to monitor and report on progress

• Produce monthly, quarterly or adhoc reports as needed (Workday, Tableau)

• Prepare information using the appropriate format for various executive presentations and leadership meetings

• Act as administrator of team Share Point site, organizing and maintaining team documents

• Communicate to key stakeholders, leveraging most efficient and effective technologies

• Viewed as proficient in problem solving, organization, verbal and written communications

• Complete other ad hoc duties or special projects as requested, including event planning, office moves, etc

Qualifications:

• Demonstrated professional maturity, organizational understanding and communication skills (written and oral) that will work effectively with all areas and levels of The Hartford

• Experience with administrative support in corporate environment strongly desired

• High proficiency in all MS Office applications, including, but not limited to: Word, PowerPoint (animation, graphics), Excel (v-lookups, pivot tables), Share Point (managing files/docs on a team site), Outlook, MS Teams and OneNote.

• Tableau experience highly desirable

• Strong organizational and process excellence skills, especially in project, share point and calendar management.

• Excellent customer service skills and ability to handle simple customer requests and/or direct them to the most appropriate resource to receive accurate information and timely resolution

• Proven experience working in a fast-paced environment and handling multiple team members needs

• Initiative management - handling coordination efforts and facilitating outcomes end to end

• Performing basic data analytics from spreadsheets (pivot tables, v-lookups and basic analysis)

• Creating executive level Power Points (aesthetics, animation, graphics) from basic outlines and guidance

• Meeting planning - all aspects including technology associated with large meetings and events such as audio/visual and teleconferencing equipment

• Must understand or be able to develop an understanding of the complex matrix of different levels of required confidentiality and how they differ from person to person and role to role

• Bachelor's degree preferred or equivalent experience

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$66,480 - $99,720

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

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