Human Resource Officer - Human Resources

Human Resource Officer - Human Resources

Hiring Department:Human Resource
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Location: Chicago, IL USA

Requisition ID: 1028139

Posting Close Date: November 15, 2024

Position Number: CF4762,CF4763

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UI Health offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

The Talent Acquisition Coordinator collaborates with UI Health's Human Resources Department to design, execute, and assess strategies related to pre-onboarding and onboarding for Civil Service, Graduate Hourly, and Academic Professional employee groups. This role partners with the Assistant Director of Recruitment & Retention, as well as HR Business Partners, to facilitate the hiring process for both new and current staff. The TA Coordinator also supports the gathering and analysis of HR data, contributing to the creation of procedural solutions to enhance data accuracy and ensure successful outcomes.

Duties & Responsibilities:

• Responsible for designing, evaluating, and implementing a pre-onboarding process for an exceptional candidate experience
• Communicates and collaborates with the HRBPS, Hiring Managers, & Employee Engagement to effectively transition the candidate from job offer acceptance, to pre-onboarding, to the onboarding process.
• Conducts pre-employment hiring process for new recruits (e.g., scheduling clearances, pre-employment assessments, registers new hire in NEO, completes ID authorization form, I9's or other necessary hiring paperwork etc.)
• Initiate, completes and submits transactions such as the New Hire Transaction and the Internal hiring transactions.
• Organizes and updates candidates' data in the ATS (Applicant Tracking System) and hiring folders. Such as marking new hires as hired, sending notifications to remaining candidates not selected
• Conducts surveys for evaluating candidate experience and analyze feedback
• Assists and participates in employment events, including open houses and job fairs.
• Delivers excellent customer service to internal and external customers in line with the organization's mission, culture, and values.
• Preparing reports on new hire metrics (e.g., source-of-hire, time-to-hire, time-to-fill etc.)
• Models' appropriate customer and partner interaction.
• Maintains confidentiality of sensitive information.
• Data Entry of employee certifications and employment, such IDPH and PPAcert.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. High school diploma or equivalent.

2. Any one or any combination totaling three (3) years (36 months) from the following categories:

A. course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

B. progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation