Human Resource Assistant

Position Type:

Administration/Human Resource Assistant

Date Posted:

2/8/2024

Location:

Perth Amboy, NJ

Date Available:

immediately

Closing Date:

04/30/2024

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JOB DESCRIPTION

Job Title: Human Resource Assistant

Classification: Non-Exempt

Position Type/ Expected Hours of Work: Full-Time Position. Monday

• Friday 7:50 a.m.

• 4:00 p.m.

Reports to: HR Generalist

Position Purpose:

Under the direct supervision of the Lead Administrator, provide administrative assistance to the Human Resource Generalist Associate, the role will support various Human Resource and administrative functions.

Essential Functions

• Human Resource Assistant:

• Assist Human Resources with daily time and attendance

• Perform HRIS data entry and personnel file maintenance

• Assist employees and supervisors with basic interpretation of HR policies and procedures

• Assist with new employee onboarding and orientation

• Process health and welfare employee enrollments and terminations

• Maintain confidential personnel files and personnel actions

• Complete unemployment separation/Unemployment wage requests

• Assist in Recruitment and Hiring, screen applications, schedule interviews, and conducting reference checks.

• Respond to reference checks and verification of employment status

• Assist the HR Generalist with HR projects and audits

• Prepare, copy and distribute notices, memoranda, and/or other correspondence for the purpose of informing school employees regarding activities, events, and/or other work-related matters

• Assist in maintaining documents, files, and records for the purpose of providing up-to-date reference and an audit trail for compliance

• Assist in maintaining inventories of supplies and materials for the purpose of ensuring item availability

• Answer telephone calls and provide information/assistance to callers as needed

• Other duties as assigned by the Lead Administrator

Additional Duties:

Perform other related tasks as assigned by the HR Generalist as designated by the Lead Person.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be inclusive of every task and/or responsibility.

Equipment: Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements: Limited travel to and from meetings, campuses, post office.

Knowledge, Skills and Abilities:

• Ability to describe problems and work orally or in writing as required.

• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

• Ability to carry out instructions furnished in written or oral form.

• Ability to add, subtract, multiply, divide, and perform arithmetic operations.

• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the internet, Outlook, electronic mail).

• Ability to problem solve job-related issues.

• Ability to work with a diverse group of individuals.

• Ability to process paperwork accurately according to standardized procedures.

• Ability to maintain confidentiality of information regarding students, employees and others.

• Organizational and time management skills.

• Knowledge of office management procedures.

• Must have experience with Microsoft Office (Word, Excel, PowerPoint)

Physical and Mental Demands, Work Hazards: Work in a standard office setting and school building environment, walking, climbing up and down stairwells. Depending on the duty, the employee may have to lift and / or move objects up to 10 pounds.

Qualification Profile:

Any combination of education and experience providing the required skills and knowledge for the successful execution of the aforementioned functions would be qualifying.

Typical qualifications would be equivalent to:

• High School Diploma

• Some Human Resource experience preferred

• Some shorthand or speed writing skills desirable

• Previous school experience preferred

Terms of Employment: 12 Month Contact

Evaluation: Performance will be evaluated annually.

FLSA Status: Exempt