Hudsonalpha - Administrative Coordinator - Clevenger Lab

Position: Administrative Coordinator

• Clevenger Lab

Position Type: Full-Time

Location: Huntsville, Alabama

Pay: $48,000-$54,000

INSTITUTE OVERVIEW

The HudsonAlpha Institute for Biotechnology (www.hudsonalpha.org) is a non-profit organization with the mission to use biotechnology and basic biological research to make important discoveries, improve human health, stimulate economic development, inspire young people to seek careers in science and teach members of the public the importance of science in their everyday lives. Located in Cummings Research Park in Huntsville, Alabama, one of the world's leading science and technology parks, HudsonAlpha's campus contains state-of-the-art laboratories for biological research and development, as well as education, in the areas of genomics, genetics and personalized medicine.

DEPARTMENT OVERVIEW

The Clevenger lab uses genomics to support molecular breeding to democratize genomics in public and private programs worldwide. Emphasis is on tool development for direct application in breeding, including, optimizing methods for genetic mapping with emphasis on functional variant discovery, innovating using pangenomes for more accurate identification of genes controlling traits of interest, developing novel pipelines for genotyping structured populations quickly and cost effectively, and optimizing and deploying genome-assisted breeding techniques. The lab supports the community engaged HudsonAlpha Wiregrass peanut breeding program which utilizes whole genome sequencing for selection and engages high school students in the wiregrass region of Alabama. Numerous projects support global projects aimed at providing actionable analysis of genomics data for breeding programs aligned with nonprofit and for profit organizations. The work is product driven, involves understanding whole agricultural systems and working across all disciplines of plant biology and agronomy, and is fast paced. We will publish high impact science, but the emphasis will be on direct real-world gains for global producers higher yields, disease resistance, stress tolerance, nutritive value.

POSITION SUMMARY

The Clevenger Lab is seeking an Administrative Coordinator to oversee the efficient administration of the research laboratory office operations, in addition to providing direct administrative support to the Faculty Investigator. This individual will interact and coordinate with employees within the institute and numerous external collaborators and customers. The successful candidate will have excellent customer service skills and must be a self-starter. The ability to work in a fast-paced, collaborative environment with strong attention to detail is essential.

JOB SPECIFIC TASKS

• Provide administrative support to the Faculty Investigator including:

• Serving as an initial point of contact between the research lab and both internal and external stakeholders.

• Orchestrating the flow of information between the Faculty Investigator and their direct reports.

• Managing extremely active daily schedules.

• Arranging detailed and complex travel itineraries.

• Developing meeting agendas and supporting documentation.

• Creating, proofreading, editing, and archiving official documents and correspondence.

• Submitting expense reimbursements.

• Coordinate laboratory budget preparation, tracking, and reporting.

• Process purchase requisitions for materials and supplies, ensuring appropriate ordering, receiving, and tracking procedures are followed.

• Create, modify, proofread, distribute, organize, and file general correspondence, reports, emails, charts, tables, graphs, etc.

• Support Faculty Investigator in the administrative portions of grant proposals and post-award compliance.

• Plan and execute the hosting of scientific meetings and conferences.

• Serve as initial departmental contact for visitors - by phone, in person, and via email.

• Perform other related duties as assigned.

EDUCATION AND REQUIRED SKILLS EXPERIENCE

Education and Experience:

• Bachelor's degree in related field is preferred.

• Minimum two (2) years of related office administration experience showing progressive growth.

• Proficient in Microsoft Word, Excel, and PowerPoint.

• Working knowledge of basic accounting principles and office management practices.

Required Skills:

• Exceptional attention to detail when accomplishing tasks and following procedures.

• Strong organizational skills with the ability to effectively manage time and resources to ensure that tasks are completed on schedule.

• Excellent written and oral communication skills with customer-service focus in interactions with both internal and external stakeholders.

• Demonstrated ability to excel in a fast-paced work environment with superb accuracy.

• Proven ability to easily adapt to change when new work structures, processes, requirements or tasks are assigned.

• Ability to work both independently and in a highly collaborative team structure.

Physical Demands/Environmental Factors/Mental Functions

ADA Requirements

• The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

• All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an "at-will" basis.

Physical Demands

• Must be able to remain in a stationary position (sit or stand) for prolonged periods (50% of the time).

• Occasionally move about the office (accessing files/storage, office equipment, computers and other office productivity devices, attending meetings, etc.).

• Constant use of common office equipment (e.g. computers, mobile devices, calculators, copiers, scanners).

• Close vision and the ability to adjust focus.

• Frequently lifting and moving materials up to 25 lbs..

• Communicate in person and over the telephone.

Environmental Factors

• Perform work in an indoor office environment with controlled temperature.

• Tolerate moderate noise level (i.e. business office with computers, phone, and printers, light traffic).

• Evening and extended hours may be occasionally required as business dictates.

Mental Functions

• Continuous mental and visual attention.

• Ability to focus on tasks despite interruptions and open cubicle environment.

• Communicate effectively, both orally and in writing, in the English language.

• Analyze and solve problems.

• Learn and apply new skills and information.

• Perform highly detailed work on multiple, concurrent tasks.

• Read and interpret data, information, and documents.

It is the policy of HudsonAlpha Institute for Biotechnology, in accordance with all applicable laws, to recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, veteran status, or any other basis prohibited by applicable law.