Hr/Payroll Administrator

EVANGEL UNIVERSITY

HR/Payroll Administrator

JOB TITLE: HR/Payroll Administrator

DEPARTMENT: Human Resource

DIVISION: Business and Finance

REPORT TO: Director of Human Resources

CLASSIFICATION: Salaried Exempt, FT, 12-months

JOB SUMMARY: The HR/Payroll Administrator is primarily responsible for managing biweekly and monthly payroll functions and related duties. This position provides payroll processing for contract faculty, salaried and hourly staff, hourly student workers, and it also provides payroll general ledger reconciliation and other payroll data for Business & Finance.

DUTIES & RESPONSIBILITIES:

Payroll Processing & Other

• Using the ADP WorkforceNow (web-based system), manage payroll processing time and attendance and pay data batches for 3 different staff company codes for Faculty, Staff, Students.

• Receive stipend and other pay data for entry and pay with payroll processing for Faculty, Staff, and Students; verify data entry at payroll previewing.

• Act as administrator for all payroll and other related records and actions for employees including vacation payout, benefit adjustments, and Wellness Benefit Discounts.

• Process manual checks as needed.

• Work with ADP account manager on all payroll related issues such and serve as liaison between ADP account manager for all Evangel University needs associated with payroll.

• Process Calendar year-end & other dated changes to assure FLSA and State Wage compliance.

• Process Quarterly and Calendar Year-end duties associated with ADP WorkforceNow.

Administrative Partnerships

• Work with department admins during annual contract reviews for Full-Time faculty and staff employees, as well as monthly for employee adjunct and/or stipend pay requests.

• Work with department admins during Academic semesters for recurring and per request stipends for students.

• Compile the payroll summary received from ADP WorkforceNow into the internal general ledger spreadsheet.

• Process month-end duties and GL reconciliation with the accounting department (Business and Finance). Participate in monthly reviews of interactions with accounting department.

• Provide and process data for Fiscal Year End Audit, Payroll Accruals, Economic Analysis, and 990 data provision and entry with Business and Finance Department with and for Auditor Partners.

Post-Payroll Balancing

• Balance batches, payroll spreadsheets, payroll files, and shared reports with Business and Finance, accounting, and gifts and contributions.

• Prep for month-end reporting duties.

• Coordinate W-2 forms with ADP WorkforceNow to ensure timely distributions.

Additional HR Activities

• Audit the new hire records and employee changes entered for ADP recording, scan, and file all paperwork given.

• Assist with annual and on-going Employee Time and Attendance training for department managers and admins.

• Assist HR activities outside of Payroll, including benefits, wellness, recruiting, reporting, and training as needed.

QUALIFICATION CRITERIA:

Education: A bachelor's degree or minimum of two years of job-related experience

Knowledge:

• Understands and supports the mission of Evangel University; respects the institution's relationship to the Assemblies of God denomination and has a desire to serve Evangel University staff, faculty and students in the area of HR functions and payroll needs.

• Has knowledge of principles and procedures for compensation and benefits, HR information systems, and Microsoft Office software.

• Possesses basic knowledge of payroll and HR regulations.

• Maintains a good working knowledge of HR/Payroll software and technical skills to perform tasks

Skills:

• Utilizes excellent customer service skills.

• Possesses strong communication skills, written and verbal; interacts with others in professional manner.

• Able to make sound decisions and demonstrate maturity by taking responsibility for such decisions.

• Maintains objectivity; safeguards employee and corporate confidentiality.

OFFICE EQUIPMENT/SOFTWARE USED:

• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• ADP WorkforceNow Solution

Instructions for application:

Please complete the following application questions and attach RESUME and COVER LETTER (either by uploading or copy/pasting at the end of the questionnaire). After you have answered all the questions, please review your answers and PRINT if you desire a copy. When you have completed the process, please scroll to the bottom the page and click FINISH. Once you have clicked FINISH, you cannot go back and make changes! Thank you.

Evangel University is an equal opportunity employer participating in the E-Verify program.