HR Specialist - Events And Employment

Job Description

POSITION OBJECTIVE

Working under moderate supervision, the Human Resources (HR) Specialist for Events and Employment will work in the Professional Development Center (PDC) and serve as the event coordinator of large university-wide engagement and recognition events hosted by Human Resources. The HR Specialist will work with the committee, coordinate logistics, and manage volunteer support for the successful execution of the events.

The individual will also serve as an employment specialist responsible for assisting hiring supervisors with their staffing needs and delivering all facets of employment success for assigned areas.

ESSENTIAL FUNCTIONS

Engagement and Recognition Duties for the Professional Development Center (50%)

• Coordinate logistics and manage volunteer support for the successful execution of large university-wide engagement and recognition events such as the annual Staff Service Awards, Employee Appreciation Day, and Party on the Quad to support a university culture of employee recognition and engagement. Partner with the PDC team, HR event committee, and Staff Advisory Council (SAC) Recognition Committee on planning these events. Provide complete event management services that includes program management, design, catering, set-up/load-out, staffing, communications/scripts, background materials, etc. Ensure all events remain within established budget. (35%)
• Benchmark recognition and engagement initiatives, monitor trends, and provide feedback to the committee on suggested design improvements for engagement and recognition initiatives each September. Draft internal procedures for the events and update annually. (6%)
• Partner with HR Directors to provide assistance with other HR events and trainings, such as the Wellness Department providing behind the scenes and day-of assistance at flu shot clinics and other wellness events and offering, the Employee Relations Office at Employee Assistance Program (EAP) events, HRA events, and other trainings, the Employment Office for local and virtual career fairs, and the Benefits Office at the annual Benefits Fair. (5%)
• Create content and maintain the Professional Development, Employee Recognition and Engagement website. (2%)
• Attend the monthly Staff Advisory Council (SAC) Staff Recognition Committee meetings as the HR liaison and provide summary to the PDC and/or HR leadership. (2%)

Employment Specialist Duties (50%)

• Provide guidance and advise hiring managers on employment-related matters, including interpretation of HR policies and procedures, affirmative action, interviewing, and employment laws. Meet with hiring managers to discuss open positions and follow up regarding their progress. Participate in and/or conduct interviews when requested. Provide external resources to hiring managers for department¿s recruiting, outreach and advertising, including cost. (15%)
• Review and analyze candidates¿ qualifications against job requirements to ensure candidates meet the minimum qualifications. Verify that internal applicants are eligible to transfer per university policy and supervisor has interviewed all qualified, eligible internal applicants. Ensure supervisor has entered all pertinent applicant dispositions and interview data in the Human Resources Information System (HRIS) eRecruit. (17%)
• Perform reference and background checks for potential employees. Negotiate employment offers. Prepare and deliver offer packages and provide orientation details and paperwork. Ensure a smooth hiring process for new staff employees and a seamless transition for transferring employees. (18%)

NONESSENTIAL FUNCTIONS

• Participate in training sessions, monthly staff meetings, HR projects, and team projects. (<1%)
• Provide feedback and recommendations annually on staff recognition and staff engagement policies and procedures. (<1%)
• Perform other duties as assigned. (<1%)

CONTACTS

Department: Daily frequent contact with the Professional Development and Employment teams. Regular contact with Human Resources staff.

University: Daily contact via phone, in-person, virtual, and e-mail with schools, departments, and hiring managers. Regular contact with university departments on events as needed.

External: Daily contact with external applicants. Regular contact with vendors as needed. Occasional contact with peer institutions for best practices and industry trends.

Students: Little to no contact with students.

SUPERVISORY RESPONSIBILITY

No direct supervisory responsibility.

QUALIFICATIONS

Education/Experience: Bachelor¿s degree required and one or more years of customer service experience with high volume of customer interactions; Or High School education and five or more years of customer service experience with high volume of customer interactions. Event planning/management, HR generalist experience or college coursework in Human Resources preferred.

REQUIRED SKILLS

• Ability to successfully coordinate the logistics and execution of engagement events, with planning multiple events occurring the same time.

• Strong attention to detail. Demonstrates accuracy and thoroughness.

• Strong administrative, project management, analytical, and organizational skills.

• Ability to work in a fast-paced environment with shifting and demanding deadlines and workload.

• Ability to manage multiple priorities in multiple areas.

• Ability to promote teamwork and a strong customer service ethic.

• Strong interpersonal skills and ability to communicate with individuals at all levels.

• Excellent written, verbal, and interpersonal skills. Ability to speak clearly, listen and obtain clarification.

• Ability to work independently and as a member of a team. High level of independence and collaboration necessary.

• Advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint), Adobe, and Google Docs. Knowledge of webpage maintenance (Drupel) a plus. Knowledge of HR Information Systems (PeopleSoft HCM) a plus.

• Ability to enforce and follow university policies and procedures with an understanding of implications of decisions. Support university¿s goals, vision, and values.

• Ability to meet consistent attendance.

• Ability to interact with colleagues, supervisors, and customers face to face.

WORKING CONDITIONS

General office environment. Position is located in Cleveland, Ohio and eligible for hybrid remote work (2 days remote/week) upon completion of an orientation period.

Hybrid Eligibility

This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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