HR Specialist

Occupational Summary

• Perform a variety of specialized, complex activities in the Public Safety Division (Campus Police and Emergency Management) related to human resources. Strong emphasis on proactive problem resolution and departmental communications that will support a 24/7 first responder organization.

• Facilitates internal and external communications in the department; ensures timely flow of information to and from the Public Safety Division.

• Reviews, evaluates, identifies gaps, makes recommendations for department processes that meet University requirements and represent effective and efficient administrative procedures.

Work Performed

• Manages University requirements, such as create and manage job descriptions, performance/evaluations, corrective actions, ADA, FMLA, light duty assignments, and Disability Management

• Collaborate to maintain (and develop as needed) Division General Orders, policy and procedures concerning personnel management that are compliant with University policy and clear to employees and procedurally just

• Manage onboarding and separation plan/processes, coordinating with appropriate DUPD departments in a manner that works to maintain dignity

• Oversee selection and promotional processes that are procedurally just, including use of consulting services and assessment centers

• Manage departmental access to physical space on campus and departmental software systems (Duke Card access plans for police, security, civilians, and annual audits); maintain departmental email lists; membership and access departmental and state information systems: e.g., CAD/RMS, CJ LEADS, NC AWARE, PowerDMS; Equifax certification, etc.

• Monitor personnel management trends in first responder organizations to ensure the Division stays current and enhances its attractiveness to current and potential employees

• Oversee and modify the departmental website

• Maintain specialized departmental personnel databases - RMS, Benchmark, etc. Ensure data is accurate and complete.

• Research projects; and prepare reports and presentations

• Coordinate the maintenance, recording, preparation and reporting of data related to a large department's personnel information; coordinate and maintain the entry of data and the generation and distribution of related reports and information.

• Maintain liaison with departmental business managers, administrative staff, Command Staff, and others as necessary to obtain and provide information. Verify and support personnel and ensure compliance with established DUPD policies and procedures and departmental management directives.

• Anticipate and identify potential human resource and process issues to minimize the financial and operational impact to the Department.

• Communicate and educate departmental/Duke personnel policies and/or benefit changes. Investigate, document, and resolve unique payroll and human resource problems and issues.

Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Preferred Qualifications at this Level

Education/Training:

Work requires knowledge of basic communications, research and mathematical principles normally acquired through a high school education.

Experience:

Work requires the ability to review, maintain, research, and report on human resource and payroll information/activities generally acquired through five years of related experience.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills:

N/A

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Minimum Qualifications

Education

Work requires knowledge of basic communications, research and education. mathematical principles normally acquired through a high school

Experience

Work requires the ability to review, maintain, research, and report on OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE human resource and payroll information/activities generally acquired through five years of related experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Nearest Major Market: Durham

Nearest Secondary Market: Raleigh