HR Services Administrative Assistant I

Paychex Norristown , PA 19401

Posted 4 weeks ago

Description

Acts as administrative support for HR Services Area Managers and HR Generalists within assigned territories.

  • Compiles information and creates spreadsheets and other reports to assist Area Managers with decision making.

  • Performs administrative functions for Area Managers and HR Generalists, including organizing and maintaining files, sending faxes, making copies, generating and mailing letters to clients to expedite communication, and sorting and distributing mail to facilitate efficiency.

  • Assists HR Generalists in the branch or remote cities with various projects, including creating client folders, sending mass mailings, assembling supplies for seminars, gathering job descriptions, and making changes to and tracking status of client handbooks, to increase productivity.

  • Distributes informational reports, and Paychex news items to Area Managers and HR Generalists to ensure timely communication.

  • Submits departmental payroll, mileage, and expense reports to ensure accurate compensation.

  • Assists Area Managers with miscellaneous events, including planning team meetings, creating agendas, assisting with travel arrangements, compiling meeting materials, and helping coordinate luncheons or quarterly events.

  • Arranges appointments, meetings, and travel for Area Managers.

  • Manages inventory of office supplies, tools, and equipment as needed.

  • Records minutes for meetings and conference calls to maintain action items.

  • Prepares new hire paperwork and training materials to ensure successful on-boarding.

Requirements

  • H.S. Diploma - Required
icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Procurement Administrative Coordinator

Emcor Group, Inc.

Posted Yesterday

VIEW JOBS 12/5/2019 12:00:00 AM 2020-03-04T00:00 About Us: USM, a wholly owned subsidiary of EMCOR Group, Inc., is a leading provider of essential facilities maintenance services, including interior and exterior services and electrical, mechanical and plumbing services, to national and regional commercial customers that maintain multi-site portfolios across wide geographic areas. With its highly developed proprietary network of over 11,000 service partners, USM delivers consistent facilities maintenance services across a nationwide footprint for approximately 150 customers in over 80,000 locations in all 50 states, Puerto Rico, and Canada. Job Title: Procurement Administrative Coordinator Job Summary: The Procurement Administrative Coordinator supports the primary supplier selection, on-boarding and capacity modeling elements in the full life cycle of supply management by providing clerical support to Senior Buyers in the Exterior Category. The primary result of these efforts is to help locate, qualify and onboard affordable and reliable contractors to fulfill services at client locations. Essential Duties and Responsibilities: System Data/Document Entry: * Uploads all compliance documents into system as required * Uploads all contracting/site list/pricing documents into system * Assigns all contractors into system with approved site lists * Confirms non-compliant contractors (works with Compliance to understand all do not use list) * Generates reports for Senior Buyers to ensure no non-compliance contractors are being used Document Preparation: * Creates all exhibit documentation and prepares all reports, as required Compliance Documentation: * Manages upload of compliance documents into system * Informs team of suppliers with fraudulent documents * Sends email reminders on out-f-compliance contractors * Informs team of suppliers with assigned sites but not the appropriate compliance Works closely with Procurement, Legal, Risk and Operations and other internal and external groups, as required. Completes other responsibilities as assigned Qualifications: Associates or Bachelor's Degree in business, supply chain management, related field or the equivalent in education and work experience. 3-5 years related work experience; 1+ years general office experience. Experience working with contractors in a same or similar role is highly preferred Proficient with Microsoft Office , especially experience with Excel formulas and vLookups Certification in Supply Management Preferred Experience with negotiation, contracts and project management We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer #CB2 Emcor Group, Inc. Norristown PA

HR Services Administrative Assistant I

Paychex