The Human Resources & Sales Coordinator provides administrative support to the Human Resources and Sales department to ensure both departments function properly from an administrative perspective.
What you will be doing
Approach all encounters with guests and employees in an attentive, friendly, courteous and service oriented manner.
Comply with and ensure adherence to Aimbridge Hospitality's standards and regulations to encourage safe and efficient hotel operations.
Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
Data entry of background checks.
Data entry of new hires, terminations, rate changes, general personnel changes.
New hire folder creation.
Create name tags when requested by employees.
Complete filing to ensure all personnel records are up to date.
Assist with benefit enrollment.
Assist with employee relation events, functions, training.
General admin. functions (i.e. creation/posting of announcements, events, reminders, etc.)
Facilitate monthly orientation, safety, security, and harassment training sessions.
Assist the Director of Human Resources as necessary.
Complete special projects as required.
Answer phones; qualify incoming inquiry calls and ensuring all inquiries are dealt with accurately, timely and in a professional manner.
Type sales contracts, BEO's, correspondence, reports, forms, direct mail pieces, etc., as needed by sales team.
Maintain file system to ensure office is organized and efficient.
Assist managers on creative projects including proposals, direct mail pieces, invitations, special events, etc.
Maintain timely and effective paper flow and communication within department and to other departments.
Maintain flow of sales contracts through proper distribution to client, team, and to appropriate dept. head.
Work with Catering Manager detailing upcoming functions as needed, obtain guarantees, confirm arrangements, etc.
Assist guests and clients with small changes, requests, etc., and completes needed paperwork for Manager.
Site inspections for the department as needed.
Maintain constant paper flow of thank you letters for groups/functions and distributes accordingly to departments and maintain in files.
Monitor/Ordering of office supplies and sales collateral to ensure we are properly stocked at all times with full packets, collateral, supplies and promotional items.
Organize in house deliveries, amenities, welcome letters, transportation schedules, etc. as needed.
Attend Sales Meetings and take minutes, type, and distribute accordingly.
Other items as they relate to the Sales and Marketing effort of the hotel as well as any other items as needed by entire management staff.
Note: Other duties as assigned by supervisor or management
Benefits for Full Time Employees
Medical, Dental, and Vision Coverage
401K retirement plan
Short and Long-Term Disability Income*
Term Life and AD&D Insurance
Vacation PTO & Holiday/Sick PTO
Employee Assistance Program
Specific plans for specific positions