HR & Sales Coordinator

Hyatt Minneapolis , MN 55415

Posted 1 week ago

Job overview

The Human Resources & Sales Coordinator provides administrative support to the Human Resources and Sales department to ensure both departments function properly from an administrative perspective.

What you will be doing

  • Approach all encounters with guests and employees in an attentive, friendly, courteous and service oriented manner.

  • Comply with and ensure adherence to Aimbridge Hospitality's standards and regulations to encourage safe and efficient hotel operations.

  • Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.

  • Data entry of background checks.

  • Data entry of new hires, terminations, rate changes, general personnel changes.

  • New hire folder creation.

  • Create name tags when requested by employees.

  • Complete filing to ensure all personnel records are up to date.

  • Assist with benefit enrollment.

  • Employment verification.

  • Assist with employee relation events, functions, training.

  • General admin. functions (i.e. creation/posting of announcements, events, reminders, etc.)

  • Facilitate monthly orientation, safety, security, and harassment training sessions.

  • Assist the Director of Human Resources as necessary.

  • Complete special projects as required.

  • Answer phones; qualify incoming inquiry calls and ensuring all inquiries are dealt with accurately, timely and in a professional manner.

  • Type sales contracts, BEO's, correspondence, reports, forms, direct mail pieces, etc., as needed by sales team.

  • Maintain file system to ensure office is organized and efficient.

  • Assist managers on creative projects including proposals, direct mail pieces, invitations, special events, etc.

  • Maintain timely and effective paper flow and communication within department and to other departments.

  • Maintain flow of sales contracts through proper distribution to client, team, and to appropriate dept. head.

  • Work with Catering Manager detailing upcoming functions as needed, obtain guarantees, confirm arrangements, etc.

  • Assist guests and clients with small changes, requests, etc., and completes needed paperwork for Manager.

  • Site inspections for the department as needed.

  • Maintain constant paper flow of thank you letters for groups/functions and distributes accordingly to departments and maintain in files.

  • Monitor/Ordering of office supplies and sales collateral to ensure we are properly stocked at all times with full packets, collateral, supplies and promotional items.

  • Organize in house deliveries, amenities, welcome letters, transportation schedules, etc. as needed.

  • Attend Sales Meetings and take minutes, type, and distribute accordingly.

  • Other items as they relate to the Sales and Marketing effort of the hotel as well as any other items as needed by entire management staff.

Note: Other duties as assigned by supervisor or management

Benefits for Full Time Employees

  • Medical, Dental, and Vision Coverage

  • 401K retirement plan

  • Short and Long-Term Disability Income*

  • Term Life and AD&D Insurance

  • Vacation PTO & Holiday/Sick PTO

  • Employee Assistance Program

  • Specific plans for specific positions

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