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Job ID: 1013588
HR Programs & Special Projects Administrator
September 13, 2018
Open until filled
Link to Apply Online:
Campus Employment Homepage:
CHANCELLOR'S OFFICE STATEMENT
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of HR Programs & Special Projects Administrator. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.
Commensurate with qualifications and experience.
The California State University, Office of the Chancellor, is seeking a HR Programs & Special Projects Administrator to provide comprehensive analytical, research and administrative support for various HR programs, projects and initiatives to include preparing complex reports and spreadsheets, creating and administering surveys and databases, administering three program/departmental budgets, creating and updating webpages, and administering various programs, projects and initiatives.
Applicants called in to interview will be given a skills test.
Under the general direction of the Senior Director, the HR Programs & Special Projects Administrator will:
Administer and support onboarding programs including the Buddy Program, Perspectives Orientation, and conduct new hire orientation sessions and service department orientations when required.
Administer and support the CO employee recognition program, to include creating and updating webpages on the intranet, preparing brief biographies on recipients, assist with promoting the program and drafting communications related to the program, planning and organizing events to recognize recipients, ensuring all recipient awards are ordered and processed in a timely manner.
Assist with CO employee recognition events to include promoting, planning and organizing events, researching and compiling data for recommendations on vendors, pricing, and creative employee recognition ideas and events, ability to work with vendors and prepare contracts for best value pricing and in accordance with CSU policies.
Create surveys, compile and analyze data and create reports with recommendations to evaluate the effectiveness of HR programs.
Administer the annual department fiscal budget process to include analyzing, evaluating, monitoring and tracking funds, assisting with budget implementation, participating in budget forecasting, providing timely budget reports, and interpreting and applying budget policies/guidelines.
Responsible for allocation requests, accounts payable/receivable, expenditure transfers and CPO transfers to campuses. Create and amend purchase orders and contracts, complete monthly credit card reconciliation for multiple cards.
Prepare and provide complex data reports, and analyze and compile data from HR systems related to compensation and classification, employee relations, audits, grievances and information requests.
Develop PowerPoint presentations and other presentation materials, create complex spreadsheets, draft communications and prepare general update documents.
Create ADA accessible documents and/or convert existing documents into accessible formats.
Conduct research to recognize emerging trends in HR and identify ways to creatively apply this knowledge. Uses metrics to demonstrate the economic value of HR and analyze cost effectiveness of various practices HRS proposes or implements.
Draft communications and materials for the intranet/internet, update pages and create document libraries using Sharepoint.
Assist with taking notes during meet and confer sessions, labor management meetings, safety committee meetings, and other union meetings; prepare meeting minutes, agendas for such meetings, and other related documentation as needed.
Edit and prepare final correspondence, agreements and memoranda as well as confidential actions related to employment, discipline and collective bargaining/grievance processing.
Cross train with other members of the Human Resource Services team in order to assist during peak service periods and serve as a back-up.
Assist with payroll warrant sorting and/or distribution as needed
Support the Sr. Director and HRS Management on special projects as required.
Perform other duties and special projects as assigned.
This position requires:
Bachelor's Degree in Human Resources, Business Management, Public Administration, or a related field, and 3 years of professional administrative support experience, preferably in an HR department; or equivalent combination of education and related experience; experience working with budgets, and a minimum of one year experience working with PeopleSoft HR modules such as Absence Management, Administered Workforce and/or Develop Workforce is required.
This position requires a highly motivated, high energy team-player who enjoys interacting with the public as well as all levels of management and staff; excellent verbal, written and interpersonal communication and customer service skills; outstanding organizational skills and time management skills, strong analytical and research skills, and exceptional attention to detail; excellent mathematical and data analysis skills; ability to independently apply sound judgment to solve problems and developing practicable and thorough solutions; demonstrated ability to handle confidential and sensitive information; strong proofreading and editing skills; demonstrated ability to independently handle multiple tasks simultaneously, ability to handle a high volume, follow up skills, and set priorities and meet deadlines in a fast paced environment with rapidly changing priorities; and proficiency with PC's and Microsoft Word, PowerPoint and Excel computer programs. Knowledge of the Internet, experience with PeopleSoft (HR modules) and experience in an HR department required.
Must be able to:
Achieve results with accuracy and precision
Use time wisely and efficiently
Follow-through and complete tasks with minimal supervision
Work under pressure with tight deadlines
Distinguish between high and low priorities
Interact with vendors and all levels of staff in a professional manner
Demonstrate good judgment
Experience supporting multiple HR programs
General understanding of HR practices and procedures
Knowledge of CSU policies and procedures
Working knowledge of PeopleSoft HRIS applications, including experience running and creating reports using PeopleSoft query manager
Working knowledge of SharePoint, including updating pages, maintaining libraries, and creating forms
Experience in Microsoft Access and other databases, creating and administering databases, and running reports
Experience using Adobe and other software to convert documents into ADA accessible documents
Priority consideration will be given to candidates who apply by September 27, 2018. Applications will be accepted until the job posting is removed.
HOW TO APPLY
To apply for this position, click on the link at the top of the screen.
EQUAL EMPLOYMENT OPPORTUNITY
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).
If hired, you will be required to furnish proof that you are legally authorized to work in the United States.
The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.
California State University System