HR Operations Specialist

Description

Smithbucklin, a 650-person, employee-owned professional services company with more than 70 years of success serving the association market, with primary offices in Chicago and Washington, D.C. is looking for a Membership & Operations Education Associate to join our Association Management Unit in our Chicago office. The Education Associate plays an integral role in supporting and guiding the nonprofit volunteers and members from our client organizations.

At Smithbucklin, we embody a culture driven by optimism, ambition, expertise, and thoughtfulness, where every team member is empowered to exceed expectations and deliver exceptional results for our clients. Join us in shaping the future of association management, where our values serve as the cornerstone of our success.

The HR Operations Specialist will have primary areas of responsibility in reporting and metrics, compensation analysis, compliance and general HR. This individual will be an integral part of the HR team and will collaborate with HR business partners, HR centers of expertise, and our Director of DEI. The HR Operations Specialist must be able to interact with employees in a professional and approachable manner. The role will involve collaborating with key stakeholders to understand their business challenges and present data driven solutions. Having a strong client service, solution driven mindset is key. The successful candidate will thrive working in a fast-paced team environment.

What You Will Do

HR Reporting

• Provide reporting at regular intervals as well as ad hoc to HR and senior management

• Identify, recommend and develop metrics and reporting which may also include HR dashboards

• Collect and compile HR metrics and data from a variety of sources, including ADP Workforce Now, internal surveys, onboarding and exit interviews, employment records, etc.

• Ensure data accuracy in HR systems

• Perform internal data audits at regular intervals

• Audit the accuracy of all employee data in HRIS (ADP); may also include Success Factors

• Provide support to employees with HRIS system issues

• Make modifications to the HRIS structure as needed

Compensation

• Participate in compensation market surveys and perform salary analysis and benchmarking, both annually and ad hoc

• Prepare and report on annual employee performance review compensation workbooks

• Process annual merit increases, promotions and salary adjustments across the company

Compliance

• Support initial compliance and ongoing preparation, testing, and monitoring of conformance to the requirements of legislation, regulations and company policies

• Manage the completion of regulatory compliance reporting (e.g., AAP and EEO-1) through collaboration with stakeholders

• Draft, implement and manage ongoing governance of HR policies

• Maintain knowledge of trends, best practices, regulatory changes and new technologies in human resources and employment law

General HR

• HR processes & practices:

• Support the maintenance of key HR processes with regards to system updates and changes: onboarding, offboarding, job transfers, compensation changes, etc.

• Create, preserve and follow standard operating procedures (SOPs) with regard to compensation practices, HRIS information, and reporting

• Identify areas for improvement and make recommendations for process changes

This Role Might Be for You If…

• You have meticulous attention to detail

• You have a passion for data and accuracy

• You have strong time management and organizational skills

• You have experience juggling multiple assignments

• You are a critical and analytical thinker

• You have strong written and verbal communication skills

Basic Qualifications

• Bachelor's degree in human resources, business or related field

• 4 years of related experience

• Advanced level MS Excel; proficient in MS PowerPoint

Preferred Qualifications

• Previous HR experience inclusive of systems a plus
• ADP Workforce Now experience

Where Do You Fit?

Whether you are just beginning your career or are a mid- or senior-level professional, working at Smithbucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee-owned company, Smithbucklin offers all of our people - regardless of position or compensation - an equal chance to experience fulfilment and reap the benefits of ownership. As owners, our employees control the destiny of Smithbucklin and are unified in the goal of building a great, enduring company.

Equal Employment Opportunity

At Smithbucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.

Smithbucklin will not sponsor applicants for work visas and as a precondition of employment, you must be authorized to work in the United States permanently.