HR Operations & Payroll Administrator

HR Operations & Payroll Administrator

Internal Job title: HR Administrator

Location: Jersey

Department: HR Operations & Payroll

Vacancy type: Full-time, 6 month fixed term contract

The position

The HR Operations & Payroll Administrator will be responsible for the effective and efficient administration of the HR Operations & Payroll function within the EMEA region, including but not limited to, system maintenance and reporting, administrating employee benefits, enrolment, changes and cancelations as well as leaver administration and assist in the preparation of the monthly payroll.

Your responsibilities

• Deliver a HR service which is respected for its professionalism and helps the office to consistently deliver effective and efficient business performance within the EMEA region

• Accurate and timely processing of all employee related administration connected to the employee lifecycle

• Manage the HR mailbox/HR Helpdesk, responding to queries in an efficient and timely manner. Notifying members of the team as required when unable to process the request or query directly

• Oversee and support employee offboarding process within the EMEA region , checking data quality at all times

• Support with the preparation and review of related paperwork such as, and not limited to, promotion letters, variation letters, flexible working requests,

• Liaise with and support the payroll team with the accurate and timely processing of monthly payroll, and ensure they are kept fully updated of all employee changes

• Ensure that our HR database, records, reporting, files etc. are used correctly and maintained to provide accurate data as and when required

• Assist with the organisation of HR induction

• System reporting and maintenance

• Collate information and assist with preparing reports on HR related matters for delivery to HR Senior Management Team

• Provide responsive and face to face contact and support to the business

Your profile

• Relevant HR Operations experience within a similar role

• The legal right to work in Jersey, Channel Islands

• Attention to detail

• Ensure that the end to end employee processes support a positive employee experience at all times

• The ability to maintain the highest standard of confidentiality

• Being able to work as part of a team, ensuring that all procedures are followed accurately, allowing for continuity of service during busy periods or times of absence

• Ability to effectively and confidently multi-task, and demonstrate great client service skills

• Flexibility and adaptability

• Possess effective time management skills and the ability to work to deadlines

• Confident presentation skills, and excellent communication skills both verbally and written to be able to liaise with different stakeholders on a technical level

• Be capable of working effectively individually with initiative and be goal orientated, and as part of a team to achieve team objectives

• Be analytical in approach, with a strong sense of initiative and results driven

• Willingness to take on new tasks and identify solutions in order to support the business as required