HR Operations Coordinator

Job: HR Operations Coordinator

Please note this is a hybrid role which requires 3 days/week on-site in Waltham, MA

Reports to: Vice President, HR Operations & Technology

Duties and Responsibilities:

Employee Records Management:

·Maintain accurate and up to date employee records, including personal information, employment contracts, and documentation related to promotions, transfers, and terminations

·Ensure compliance with data privacy and confidentiality regulations

HR Process Administration:

·Process employee onboarding, offboarding, and internal transfers

·Handle HR-related inquiries from employees and provide timely assistance (includes responding to and triaging HR Operations and HR Benefits mailboxes)

·Support benefits administration, including enrollment, changes, and terminations

·Assist with payroll processing and resolving payroll-related issues

·Coordinate scheduling and logistics with vendors and internal departments as needed for Benefits and Wellness programming, including onsite/virtual seminars, onsite benefits fairs, flu clinics and biometric screenings

·Facilitates and tracks Purchase Orders, Contracts and SOWs for Benefits & HRIS teams

Compliance and Reporting:

·Coordinate with HRIS team to pull data for compliance reporting (Veterans, 4212, EEO and Affirmative Action).

·Prepare and maintain HR reports and analytics to support data-driven decision-making

·Participate in HR audits and assist in the implementation of audit recommendations

·Support Affordable Care Act reporting and compliance

Policy and Procedure Maintenance:

·Assist in the development and maintenance of HR policies and procedures

·Educate employees on HR policies and ensure consistent adherence

HR Technology:

·Utilize HRIS (Human Resources Information System) to input, retrieve, and analyze HR data

·Assist in system upgrades, testing, and troubleshooting

Documentation and Record Keeping:

·Maintain and organize HR-related documentation, including employee handbooks, forms, and templates

·Manage the electronic and physical filing systems

Process Improvement:

·Identify opportunities for process improvements and efficiency enhancements within HR operations

·Participate in projects aimed at enhancing HR processes and services

Qualifications:

·Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).

·3-5 years of experience in HR operations or related HR role

·Knowledge of HR laws, regulations, and best practices

·Strong organizational and attention-to-detail skills

·Excellent communication and interpersonal skills

·Ability to handle sensitive and confidential information with discretion

·Detail oriented with excellent follow-up skills and high level of accuracy

·Problem-solving skills and a proactive approach to tasks

·Able to work cross functionally with various departments (e.g., Finance, Legal, Facilities, Corporate Communications)

·Ability to maintain high level of confidentiality

·Ability to prioritize and multi-task to handle quickly shifting priorities

·Proficiency in HRIS software (Oracle Compeered) and Microsoft Office Suite

·HR certification (e.g., PHR, SHRM-CP) is a plus