HR Generalist - Student/Hourly/Payroll - Engineering Human Resources Shared Services

HR Generalist- Student/Hourly/Payroll

Engineering HR Shared Services

The Grainger College of Engineering

University of Illinois Urbana-Champaign

Grainger Engineering HR Shared Services (HRSS) is a team of dynamic HR professionals working together at the University of Illinois Urbana-Champaign to serve Grainger Engineering employees. We are searching for a Human Resources Generalist- Student/Hourly/Payroll to join our growing team. The HR Generalist- Student/Hourly/Payroll functions in a shared service center and is focused on human resources and payroll operations related to student, academic hourly, and extra help employment. As a member of our team, you will enjoy a challenging, cooperative work setting. Regardless of your human resources experience, we provide ample training on HR systems, policies, and best practices applicable to this role. We welcome individuals who thrive in a fast-paced environment, enjoy working autonomously but also collaboratively as a member of a team, and who demonstrate a strong commitment to their work.

Duties & Responsibilities

Analyzes, prepares and processes appointments for student, academic hourly, and extra help employees:

• Review the hiring request for accuracy, rate verification, offer/acceptance letters, job description, background check completion, I-9 and UI New Hire processing, Federal Work Study confirmation, E-Verify, etc.
• Advise new employees in completion of UI New Hire, Form I-9 and international payroll forms; work with current employees to ensure personnel records are up to date.
• Ensure Form I-9 compliance for specified employees, which includes proactively communicating with supervisors and employees, working closely with other HRSS staff to address problems as they arise.
• Demonstrate a thorough understanding of employment eligibility of foreign nationals, student visas, Form I-9 requirements and other related employment policies/processes for these employee groups.
• Advise hiring managers and employees regarding Working Outside of the State/U.S. and collaborate with all relevant offices for this process.
• Utilize HR systems such as The Grainger College of Engineering Appointments Application, TimeTracker, Banner, HR Front End, Tracker I-9, JDXpert, and Cornerstone to process and track these appointments.

Responsible for bi-weekly (hourly and civil service) payroll processing:

• Submit information for timely processing, collecting electronic timesheets and reviewing for appropriate use of leave, overtime, etc. Communicate directly with employees and supervisors as needed.
• Work closely with the HR Specialist/Coordinator for complex payroll-related issues. • Process payroll adjustments, ANA transactions, PZAREDS and other payroll-related transactions.

Independently and in a timely manner, respond to a wide variety of inquiries and requests regarding hiring/payroll practices and policies related to undergraduate/graduate student, academic/graduate hourly and extra help non-technical/professional appointments.

• Communicate directly with staff at Student Employment/Student Financial Aid, University Payroll & Benefits, Illinois Human Resources and the Graduate College regarding employment matters.

Compose correspondence for employees, university departments, administrative units, and other outside agencies this includes processing U.S. Army Corps of Engineer Research Laboratory (CERL) contracts that require verifying contract information and facilitating the contract between CERL and SPA.

Provide input for process improvements related to HR operations; work closely with HRSS staff to review and update documentation, such as internal checklists, new hire packets, template letters, etc.

Receive information from departments regarding background check requests as required for the Protection of Minors Policy; submit and track requests in Cornerstone.

Perform other HR-related duties as assigned, including serving as backup to other HRSS staff.

Minimum Qualifications

• Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.

Knowledge, Skills and Abilities

• Ability to process a high volume of transactions in an accurate and efficient manner.
• Ability to provide top-notch customer service and personable interactions for employees, faculty, staff, colleagues, and contacts across campus.
• Ability to work in a fast-paced, often high stress environment.
• High level of attention to detail, accuracy in data entry, and organizational skills.

Appointment Information

This is a 100% full-time, Civil Service 5020 - HR Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the closing date.The budgeted salary range for the position is $50,000 to $60,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. It is not typical for an individual to be offered a salary at or near the top of the full range for a position. Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University's Workplace Flexibility policy. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on February 28, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Dawn Creath at dcreath@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1029313

Job Category: Professional and Administrative

Apply at: https://jobs.illinois.edu