HR Generalist

Compensation for this role: $70,000 to $80,000 Depending on Experience.

General Responsibilities

Maintain open communication lines with all working relationships

Follow up to ensure items for which the job is accountable are performed

Earn and maintain customer's trust

Uphold the core values of the organization

Work well with others to accomplish the mission of the organization and of the job

Specific Responsibilities

Orientation/Onboarding

Serve as the Encore Ambassador to create a positive first impression of Encore Electric and greets New Hires in the reception area, when needed.

Responsible for overall orientation, including:

• Lead orientation each week, which outlines:

• Welcome to Encore/About Encore

• Pictures

• Timesheets

• Workplace expectations

• Adding employees to UKG Pro and ensuring compliance and accuracy

• Find replacements for presenters if they will be out one week

• Own the orientation paperwork and filing process from recruitment through payroll, in conjunction with the HR Coordinator

• Review new hire background reports, in conjunction with the HR Coordinator

• Update orientation material as necessary - challenge the status quo

• Challenge how orientation can be improved and lead the charge on facilitating change

• Serve as backup for other presenters

Ensure new employee's paperwork is completed accurately, on time and reported each week:

• E-verify
• I-9
• W4

Performance Management

Administer the performance review program for all positions, each month, and ensure effectiveness, compliance, and equity within organization, by, but not limited to:

• Administering the monthly evaluation process for all employees

• Sending reminders to complete evaluations and self-evaluations

• Sending self-reviews, each month, to apprentice electricians who are up for their annual review

• Communicating forms and deadlines to applicable employees each month

• Following up with reviewers with outstanding to ensure reviews are completed timely

Ensure that all apprentices have accurate titles by conducting occasional audits and processing title changes even if review not complete timely

Edit and modify performance management process as necessary

Ensure weekly payroll changes are inputted in UKG and communicated to Payroll

Collaborate with business leadership on specific payroll changes as needed

Encourage constant improvement to processes

Employee Relations

Participate in investigations with HR Manager

Conduct counseling statements as requested and needed

Point of contact for Encore employee issues

Processes

Document and update all processes within the responsibility of the position using the template and storing the processes on OneNote

Recommend new approaches, policies, and procedures to continually improve efficiency of the department and services performed

HRIS Administration

Ensure Human Resource Information System (HRIS) is up to date each week, in conjunction with HR Coordinator, by:

• Entering apprentice evaluation data into system including rating and comments, as needed

• Alerts HR Manager of problems with system and patterns developing with employees

• Maintain integrity of data, highlight if employees need to be added or removed

Provide approved reviewers access to HRIS as requested and needed

Separations

Process all separations in UKG

Administer exit surveys, and provide feedback to the HR Manager and applicable employee manager when necessary

Send separation letters to all employees following their departures

Serve as backup to HR Manager on discharged separations

Recordkeeping

Establish and maintain records and reports including UKG onboarding module, spectrum folders, etc.

File weekly employee paperwork generated by the business, in conjunction with the HR Coordinator

Conduct annual I-9 Audit

Update job descriptions to ensure they are in the correct format, are classified as the correct FLSA status, and have the EEO tagline stated

Ensure a job description is on file for every active job title by conducting annual job description initiatives

Recruiting

Assist Talent Acquisition (TA) team upon request with local recruitment practices including, but not limited to:

• Greeting candidates and assisting in setting up local northern interviews

• Performing preliminary interviews upon request

• Attending local northern recruitment events

• Connecting candidates with TA information such as information on how to apply and sending that information to the appropriate recruiter

General

Congratulate new Journeyman in the organization and process payroll change form

Relationship management - pick up the phone and meet in person to build relationships across the organization

Research solutions through reputable sources, such as SHRM

Serve as a change leader in day-to-day processes, implementing new applications and modules, etc.

Work closely with HR Manager and other HR Generalists on HR initiatives and projects

Has high integrity and ensures consistency across the organization

Assist in Affirmative Action

Knowledgeable of Employment Law compliance and assists in implementing initiatives

Attend trainings and seminars, throughout the year, relevant to tasks and assignments

Maintain up-to-date employee handbook, called Navigating Encore Electric

Other duties as may be assigned

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• Human Resources Principles

• Applicable employment law

• Recruiting

• Training

• Employee benefits administration

• Database management

Skill in:

• Adapting to new and changing requirements, environments, and/or information.

• Estimating resources needed to complete required tasks

• Following up until project is 100% complete

• Managing complex projects, breaking them down to their component levels

• Using communication software

• Business writing

• Effective written and oral communication sufficient to be able to elicit and communicate information and achieve understanding

• Database maintenance

• Typing

• Establishing and maintaining effective working relationships with vendors, consultants, management, and employees

• Operating a computer including Microsoft Excel, Word, Outlook, PowerPoint, Explorer, database software and various websites

• Maintaining accuracy of data

• Organizing work to accomplish tasks

• Reading and writing

• Prioritizing and reprioritizing to meet job needs

• Problem solving

• Tracking numbers and bits of data relevant to the work assignment

REQUIREMENTS:

This position requires at least two years experience in Human Resources as well as a bachelor's degree in Human Resources or other related degree. HR certification preferred.

Benefits of this role:

• Encore Electric provides excellent benefits for our employees, including: medical, dental, and vision plans, disability, and life insurance, employee-matched 401(k), paid time off (PTO), an employee assistance program that includes counseling, legal, and financial advice.

• Encore also provides a generous employee referral program, and access to technical, safety, personal finance, and leadership training through Encore University, Encore's in house training program.

• This position is eligible for cell phone allowances and the short-term incentive program.

Applications will close for this position on or before: July 15, 2024

To request an accommodation during the application process, please contact: HR@EncoreElectric.com.

For questions about this role please contact: bryan.garver@encoreelectric.com

Encore Electric, Inc. is an EOE, including disability/vets.