Catholic Charities Of Northeast Kansas Shawnee Mission , KS 66212
Successfully promote and support the mission of Catholic Charities of Northeast Kansas as guided by the Catholic Social Teachings, while partnering with program leaders to develop HR strategies that help achieve program and agency goals. The position plays a key role within the organization and is responsible for day-to-day HR functions including: recruiting and selection, on-boarding and orientation, manager & employee relations, compensation and performance management, payroll and benefits. EEO
Investigate employee relations issues; make recommendations that effectively resolve complaints; gather information and documentation to support appropriate solutions.
Coordinate job description revisions with hiring manager.
Provide direction and training to staff regarding employee development, performance planning and performance evaluation.
Coordinate with HR Team to provide designated programs and administrative staff insight using HR knowledge to address problems and achieve improved outcomes.
Recommend operation and procedural improvements.
Assist with the annual review and update of the Employee Handbook. Track Receipt of Acknowledgement to ensure everyone has signed and returned to HR. Place in personnel files.
Participate in gathering and analyzing qualitative and quantitative data for special studies and reports.
Comply with all government reporting requirements including the Equal Employment Opportunity (EEO), the Americans with Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employment Retirement Income Security Act (ERISA), the Department of Labor, Worker's Compensation, etc. Maintains minimal agency exposure to lawsuits.
Assist with the implementation of agency safety, health and wellness programs.
Prepare separation notices and related documentation, conduct exit interviews to document reasons related to separations, and input data into Survey Monkey. Share feedback with managers/senior leaders.
Recruitment and Onboarding
Work closely with, and provide support to, hiring managers, as well as the HR Team.
Prepare job postings and screenings through iApplicant Tracking System.
Guide managers through the employment/recruitment processes; screen applicants/applications; coordinate behavioral interviews; facilitate on-boarding; set compensation based on internal equity. Ensure both HR and the hiring manager utilize the checklist to ensure all steps are completed timely.
Work with hiring managers to determine action plans around hiring needs, both today and to meet future program needs. The plan will include recruiting/sourcing techniques to build appropriate talent pool of qualified applicants (i.e., workforce planning).
Coordinate with other HR Team members and provide support of new employee orientations as needed.
Ensure new hire paperwork is in compliance with company policies and procedures, including the employment authorization process and data is entered accurately into system.
Coordinate employee offers with hiring managers and ensure that the proper selection process was used using the hiring matrix and looking at the compa-ratio when identifying the salary.
Work closely with designated staff to ensure timely and accurate input and processing of payroll data.
Enter/update information into the payroll software system as assigned.
Ensure employee referral payouts.
Ensure Payroll exceptions are timely and clearly communicated to Payroll Clerk.
Keep employee records up-to-date by processing status changes in a timely manner.
Ensure new employee introductions are announced and placed on HopeNet. Ensure Welcome Letters (orientation and schedule of first few weeks on the job) are developed and sent to new management hires ahead of start date.
Maintain personnel files in compliance with applicable legal requirements.
Assume other duties as assigned by the Director, Talent Management.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Working knowledge of employment laws and practices.
Understanding of leadership, management and supervisor basic development and practices.
Experience in recruiting, employee relations, and other HR functions.
Excellent computer skills in a Microsoft Windows environment (Word, Excel, Outlook) and demonstrated skills in HR database management and recordkeeping.
Effective oral and written communication.
Excellent interpersonal skills.
Exhibit a high level of confidentiality.
Excellent organizational skills with orientation to detail.
Must be able to gather and analyze information skillfully.
Must be willing to live by the agency's Values, where we are called to show Love, Joy, Patience, Kindness, Faithfulness, and Self-Control.
Valid Missouri or Kansas driver's license without restrictions. Must provide copy of driver's License and proof of insurance for local travel.
EDUCATION AND EXPERIENCE
Bachelor's degree in Human Resources, Business, or Organization Development preferred, or equivalent work experience.
2-5 years Human Resources experience required; PHR or SPHR preferred.
Demonstrated competence in consulting/coaching, communication, interpersonal, leadership, conflict management, organizational development, and employee relations.
Curiosity and learning agility -- desire to learn the business and key strategic initiatives in order to understand the agency and talent implications, and make recommendations. Willing to ask questions and challenge leaders in an appropriate manner.
Strong collaboration and teamwork skills.
Highly proactive and ability to manage multiple priorities.