HR File Clerk

24 Hour Fitness Worldwide, Inc. Carlsbad , CA 92008

Posted 3 months ago

LOCATION 1265 Laurel Tree Lane Suite 200 Carlsbad CA 92011

This position is responsible for maintaining team member employment records including organizing, filing and sorting both soft and hard copies of employee information. This position assists Human Resources (HR), Legal, Payroll, and the Mail Center by ensuring that all employee records are up to date and reflect accurately.

ESSENTIAL DUTIES & RESPONSIBILTIES Estimated % of Time Spent
1.File Maintenance

  • Digitize hard copy team member records as they're received into appropriate location.

  • Manage the archiving of team member records to offsite storage facility.

  • Sort, alphabetize and file all team member documentation in correct location.

  • Organize daily delivered mail sent to HR File Room to appropriate function or person.

  • Complete history research when unable to find a file or document.

  • Securely purge team member data per document retention program. 60%
    2.File Requests

  • Complete daily research and distributes file requests to include retrieval of team member data.

  • Order offsite files while working with the HR Records Retention center as needed.

  • Partner within HR Services to assist in completing law enforcement and other investigations for current and former team members.

  • Work within HR Services to assist in gathering all Subpoenas pertaining documents.

  • Complete ad-hoc requests and verifications relating team member data as needed. 30%
    3.Unemployment Claims

  • Intermittently work in conjunction with HR Records Retention to retrieve off site employment file.

  • Retrieve pertinent team member information for the unemployment vendor in support of claim responses.
    10%

Total 100%

ORGANIZATION RELATIONSHIPS

This position reports to the HR Support Services Manager and maintains relationships by providing customer service in a timely and effective manner for all confidential personnel related transactions.

REQUIRED QUALIFICATIONS

Knowledge, Skills & Abilities

  • Ability to read, analyze, interpret and communicate (verbally and/or in writing) effectively with internal customers, staff and coworkers.

  • Ability to define problems, collect data, establish facts and draw conclusions based on correspondence, calls and/or various computer systems information, along with numerous company policies and provide direction based on findings.

  • Knowledge of commonly used process of record keeping, the ability to file and sort alphabetically and numerically.

  • Familiarity of MS Outlook, Excel, Word, and HRIS.

  • Accurate typing and data entry skills.

  • Ability to set priorities and follow-through on projects as necessary.

  • Detail oriented, organized and have effective interpersonal skills (be able to listen effectively, communicate clearly and appropriately.)

  • Ability to work independently, and exercise discretion, independent judgment, while protecting the confidentiality of the company and its team members.

Minimum Educational Level/Certifications

  • High School diploma or General Educational Development (G.E.D.).

Minimum Work Experience and Qualifications

  • 1+ years of office experience including file maintenance.

FUNCTIONAL GROUP Human Resources

FULL-TIME Full-time


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HR File Clerk

24 Hour Fitness Worldwide, Inc.