HR Employment Services Specialist

South Kitsap School District Port Orchard , WA 98367

Posted 2 weeks ago


Reports To: Executive Director of HR Bargaining Unit: PSE

Department: Human Resources Salary Schedule: Schedule A

Employment Type: Classified Salary Range: Range V

FLSA Status: Hourly Adoption Date: January 2019

Hours per Day: 8.0 Revised Date: January 2019

Days per Year: 248 (+12 Holidays) = 260

The job of HR-EMPLOYMENT SERVICES SPECIALIST is done for the purpose of providing clerical and employment support for the Department of Human Resources.

Essential Duties and Responsibilities:

  • Assists Human Resources staff for the purpose of processing and filing records. Manages employment services and application processes for the purpose of providing necessary information to be used in the selection process;

  • Provides information and materials (e.g. applicant information, testing data, selection materials) for the purpose of assisting administrators in recruitment and selection and ensuring compliance with district, state and federal regulations related to employment services;

  • Facilitates the district's employment recruitment program (e.g. schedules career fair activities, schedules recruitment coordinator) for the purpose of recruiting qualified candidates and ensuring an adequate and effective work force;

  • Maintains records (e.g. applicant files, forms used in the selection process, recruitment records and materials, selection documents and job file data) for the purpose of providing current information, accurate records, efficient responses and meeting legal standards;

  • Processes student teaching requests for the purpose of establishing student teacher assignments and enhancing the recruitment program;

  • Responds to employee and public requests for job template and posting-related information for the purpose of providing accurate information and documentation;

  • Facilitates all district testing (e.g General Knowledge, 10-Key, Keyboarding, and ParaPro Exams);

  • Supports the Substitute Specialist for the purpose of onboarding and recruiting substitute candidates;

  • Operates and maintains the primary Human Resources District e-mail account for the purpose of responding to all employment and testing inquiries in a timely matter;

  • Updates all employment related forms for the Human Resources office using Adobe Acrobat and uploads to the District website;

  • Supports Human Resources administrators for the purpose of ensuring smooth operation of the department and assisting with administrative functions;

  • Attends meetings and trainings for the purpose of updating skills and providing information, as directed;

  • Performs other duties as assigned.


Teamwork Exhibits objectivity and openness to others' views; gives and welcomes appropriate feedback; contributes to building a positive team spirit; puts success of team above own interests;

Planning/Organizing Prioritizes and plans work activities; uses time efficiently; plans for additional resources; conserves organizational resources;

Computer Skills To perform this job successfully, an individual should have knowledge of computer operating systems;

Customer Service Maintains professional demeanor when dealing with difficult or emotional situations; responds promptly to staff, student and public needs; solicits feedback to improve service; responds to requests for service and assistance;

Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals;

Interpersonal Skills Keeps emotions under control; remains open to others' ideas and tries new things; shows respect and sensitivity for cultural differences; promotes a harassment-free environment;

Oral and Written Communication Listens and gets clarification; responds well to questions; participates in meetings; read and comprehend written and verbal instructions; writes clearly and informatively;

Professionalism Approaches other in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments;

Quality Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality;

Safety and Security Observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly;

Attendance/Punctuality Is consistently at work and on time; arrives at meetings and appointments on time;

Dependability Follows instructions, responds to management direction; takes responsibility for own actions; meets commitments; follows policies and procedures.

Working Conditions and Physical Demands:

The environmental factors described here are representative of those that may be present in the work place while the employee performs the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The usual and customary methods of performing the job's functions requires the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 70% sitting, 10% walking and 20% standing. The job is performed under minimal temperature variations, a generally hazard free environment, and in a clean atmosphere.

Education and Experience:

  • High School graduate or equivalent;

  • Proficiency in Adobe Acrobat, and Microsoft Office preferred;

  • Job related experience with increasing levels of responsibility is required;

  • Expertise to perform single technical tasks;

  • Targeted job-related education that meets the District's prerequisite requirements.

Required Testing:

  • District General Knowledge Test (To register, email requesting to complete the district skills test AFTER your application has been submitted);
  • District Keyboarding Test at 40 words per minute (To register, email requesting to complete the district skills test AFTER your application has been submitted).


  • Washington State Patrol and FBI Fingerprint Background Clearance.


  • Valid Washington State Driver's License required (must be able to fulfill all traveling requirements of this position, including possessing and maintaining a valid license and automobile insurance, when using a personal vehicle for District business).

Other Requirements:

  • Completed online application (with supporting documents)

Passing the required district tests is a prerequisite for consideration for Clerical, Para-educator and Playground Attendant positions (review EACH job posting for specific testing requirements). To register, follow the instructions on the district testing information page of our district website.

Application Procedure: Complete the online application at and apply to the position(s) to which you are qualified within your online application.

Submitting and completing your online application and applying to open positions ensures immediate availability of your data to our hiring administrators.


Positions close at 4:00 p.m. on the final day of posting. Your online application and required District Testing (if applicable-see job posting when applying) must be submitted by the closing date for an applicant to be considered for a position.

If you need assistance with this process, please contact Human Resources at (360) 874-7074 or

The South Kitsap School District #402 complies with all state and federal rules and regulations and does not discriminate in any employment, programs, or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, marital status, sexual orientation, gender expression or identity, disability, or the use of trained dog guides or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Title IX Coordinator

Jerry Holsten
2689 Hoover Ave SE

Port Orchard, WA 98366

(360) 874-7006

Section 504 Coordinator

Kimberly Shipp
2689 Hoover Ave SE

Port Orchard, WA 98366

(360) 874-3648

Title IX Coordinator

Compliance Coordinator/ADA

Jerry Holsten
2689 Hoover Ave SE

Port Orchard, WA 98366

(360) 874-7006

South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. For information regarding translational bilingual education programs, contact the Executive Director of Teaching and Learning at (360) 874-7050.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.

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HR Employment Services Specialist

South Kitsap School District