HR Division Office Manager

Chapel Hill- Carrboro City Schools

Job Description

Job Title: HR Division Office Manager

Salary Schedule: Classified Salary Schedule

Reports To: Chief Human Resources Officer

Salary Grade: Grade 108

Work Location: Human Resources Division - Lincoln Center

FLSA Status: Non-Exempt

Work Schedule: 12 Month

Position Summary

The Human Resources Division Office Manager provides assistance to the Chief Human Resources Officer and the HR Executive Directors. Such assistance includes HR Division budget management along with ensuring compliance with all applicable HR laws, regulations and policies as set forth by CHCCS Board of Education, North Carolina Department of Education, and any other state and federal agencies relating to Human Resources services. In addition, this position requires cross-training of all HR functions including, but not limited to: Staffing, HR Operations, Licensure and Recruitment, and Professional Learning and Development.

Essential Duties

• Assumes responsibility for managing the HR Division's budget as the Division's Fiscal Analyst, under the supervision of the Chief of Human Resources and HR Executive Directors

• Serves as the HR Division Receptionist by welcoming visitors, managing the division email account, answering the main HR phone line and directing all calls/correspondence to the correct HR department

• Assists in resolving HR concerns presented by promoting cooperative efforts between all elements of the District and the Division

• Manages the division's contracts and corresponding MOUs for continued state, federal, and financial compliance

• Actively participates in cross-training in all aspects of the HR Division roles and responsibilities in order to be able to fill-in and assist, as needed

• Designs and facilitates Office Support training for the district, as needed

• Serves as a standing member of the Recruitment and Engagement Team and serving as the logistical manager for all recruitment events, including follow-up with candidates and recruiter travel

• Assists with the District Culture Calendar

• Facilitates the setup and scheduling for events, alongside the Professional Learning and Development Department

• Assists with the Professional Learning and Development Department's PLMS Database

• Completes Employee Verification tasks whether manual or through a third-party vendor

• Serves as an HR administrative assistant providing and managing pertinent information to the CHRO and Executive Directors on matters related to HR functions

• Meets with CHRO consistently to ensure effective and efficient functions within the HR Division

• Analyzes, evaluates and processes budget requests upon approval from CHRO

• Reviews and revises purchases, as needed, to ensure adherence to rules, regulations, law, and good business sense

• Maintains the highest degree of proficiency in the execution of all job-related communications, tasks and responsibilities

• Performs other duties as assigned by the CHRO

Education/Experience Requirements

• Associate's Degree in Human Resources, Business Administration, Accounting, or related field. Bachelor's degree, preferred

• Successful prior work experience or internship in Human Resources and/or accounting/bookkeeping

• Excellent people skills and the ability to create functional, working relationships with district staff, vendors, and community partners

• Must have the ability to work and interact with individuals at all levels within the school district

• Ability to maintain confidentiality

• Ability to organize, prioritize and manage multiple priorities

• Possesses excellent communication skills: oral (including presentations), written, interpersonal (active listening), negotiating, and influencing

• Ability to be at work consistently, to be on time, to follow instructions, to respond to management direction and to solicit feedback to improve performance

• Skilled in handling complaints and dispersing important information professionally

• Demonstrates superior experience with Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Suite, databases, and student information systems, and email communication systems.

• Follows through on duties and projects assigned

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards

• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

• Must be able to lift and carry up to 50lbs

• Must be able to type and manage emails/memos; talk, listen and speak clearly on telephone

Disclosure

This document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Approved By: _____________________ Date Created/Revised: 1/9/2024