HR Data Specialist - Tampa Ymca

The Tampa YMCA is looking for a candidates who are passionate about ensuring our associate data is accurate and complete. Under the direction of the Senior Director of Human Resources , the HR Data Specialist is responsible for data entry into the HRIS system, auditing, reporting and related system processes.

Critical areas of expertise include: highly organized, detail oriented/accuracy, deadline driven, high volume processing and experience with HRIS/HRMS and high-level customer service

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Data Management

• Inputs new hire information into the HRIS database in a timely manner

• Creates, maintains, processes and monitors electronic personnel files, and other Human Resources records (i.e. I9 forms, etc.) for compliance with all Tampa YMCA , State, and Federal guidelines.

• Processes all PAN (personnel action notice) forms within 48 hours of receipt.

• Run regular audits to ensure accuracy of HRIS system data

• Tracks all certifications for Tampa YMCA employees and ensures compliance.

• Acts as the HR liaison during any regulatory inspections / audits.

Hiring and Onboarding Associates

• Completes I-9 process for all new hires

• Ensure all new hires complete required training within required timelines

• Assist with the day-to-day efficient operations of the HR office including serving as back up to other HR positions, as needed.

• Ensures compliance with all Tampa YMCA policies, and regulatory agency guidelines.

• Other duties as assigned.

Education/ Experience Required:

• High School Diploma, or GED required. Associate degree preferred.

• One to two years of experience in Human Resources or related administrative setting.

• One to two years of experience working within an HRIS/HRMS

• Must have a minimum of two years of data entry experience.

• Deadline driven, very organized, attentive to detail, with excellent communication skills (written).

• Demonstrated ability to multi-task and adapt to changing contexts and priorities

• Ability to work independently and with minimal supervision.

• Ability to multitask and prioritize work to meet daily deadlines.

• Must have high level of confidentiality to handle sensitive and confidential situations and documentation.

• Excellent interpersonal skills; ability to relate to individuals at all levels.

• Excellent customer service skills.

• Proficiency in Microsoft Office (including HRIS systems).

• Must be extremely organized, detailed with excellent follow through.

• Excellent analytical skills.

• Strong commitment to service.

Certifications/Trainings Required:

• Must obtain within 30 days of employment and then maintain current certifications in CPR, First Aid, AED and Oxygen Administration.

• Maintain other required certifications as stated in the training matrix.