HR Coordinator/Project Management Assistant

SUMMARY:

The incumbent of this classification performs a variety of human resources professional activities including, but not limited to, labor relations, benefit plan administration, job analysis, affirmative action planning, coordination of employee training and development, keeping employee training records, and risk assessment.

The incumbent also performs a variety of project management and implementation duties and serves as additional support for the processing of the Borough's payroll, accounts payable/receivable, and other administrative duties as assigned.

The Human Resources Coordinator/Project Management Assistant works closely with other staff in the Office of the Manager/Treasurer - most notably the Assistant Borough Manager/Secretary and Accountant I/Finance Assistant. The Office of the Manager/Treasurer is responsible for the oversight and daily management of all municipal departments and services. This oversight and management include both operational and financial responsibilities.

He/she will have contact with other offices and/or departments to resolve problems that require departure from regular procedures and is expected to engage in outreach to educate the public on matters related to Borough policies and actions.

EXAMPLES OF DUTIES & RESPONSIBILITIES:

The information below is not an exhaustive list of duties and instead serves as a representative sample of the expectations of the position.

• In consultation with the Borough Manager and/or Assistant Borough Manager, administers, interprets, and implements collective bargaining agreements

• Confers with the Borough Manager, Assistant Borough Manager, Police Chief, and labor attorneys regarding disciplinary problems, grievances, other related personnel problems, and risk identifiers

o Makes recommendations to resolve problems

o Develops, administers, interprets, and recommends changes in personnel policies and procedures

• Participates in the collective bargaining process

• Assist visitors and callers needing assistance with various Borough services

• Listen to complaints and problems, either resolving them or directing them to the proper official

• In consultation with the Borough Manager and/or Assistant Borough Manager, handle personnel matters pertaining to benefits, medical insurance, retirement, pay rate changes, and union dues

• Complete all paperwork for FMLA, UC or WC claims, new or terminated employees, job postings or advertisements, and wage verification requests

• Maintain employee records in the Borough enterprise software program that cross-references the payroll system - to calculate payable hours and benefit time earned/used

o Distribute benefit time reports as directed

o Prepares/updates employee records including vacation, personal and sick leaves

o Provide overall management of fringe benefits programs

• Provide overall management of employment and compliance to regulatory concerns

• Attends and participates in public, staff, and Borough Council meetings as assigned

• Observe rules and practices on quality of work, personal conduct, and safe, effective, and courteous service to the public and community

• Establish and manage procedures for departmental risks

• Under the direction/supervision of the Borough Manager, oversee different initiatives or projects, working closely with all stakeholders (both internal and external)

o Meeting with project team members to identify and resolve issues

o Submit project deliverables to ensure that they adhere to quality standards

o Prepare status reports by gathering, analyzing, and summarizing relevant information

o Establish effective project communication plans and ensuring their execution

o Facilitate change requests to ensure that all parties are informed of the impacts on schedule and budget

o Coordinate and facilitate the development of user manuals, employee manuals, training materials, and other documents as needed to enable successful implementation of Borough policies and procedures

• Become familiar with the Borough's financial software to serve as the backup for payroll processing and accounts receivable/payable in the absence of the Accountant I/Finance Assistant

• Performs other duties as assigned