HR Coordinator (50%)

University Human Resources and the College of Education HR teams are seeking a self-motivated and collaborative professional to serve as an HR Coordinator. This position will provide human resource services to multiple departments across several orgs. Human resource services include but are not limited to transaction processing, compliance monitoring, and record keeping.

This is a part-time, 50% position, effort will be split equally between the College of Education and University Human Resources, with 10 hours/ week effort in each area. Location and schedule to be determined.

HR Program Administration & Operations

• Initiate HR Transactions including appointments, leave of absence, change of status, special compensation, terminations, etc.

• Ensure approved processes are followed; resolve problems using prescribed remedies; explain routine operations/processes to staff; produce reports and collaborate with departmental administrators on explanation of reports

• Respond to questions from employees, supervisors and others that require independent judgement. Areas include, but are not limited to, policy interpretation, payroll, benefits, and employee time records. Refer to additional resources when necessary

• Collaborate with University Workforce Operations on transaction and compliance policies and procedures

Talent Management & Engagement

• Support recruitment activities, including conducting credential, criminal background and reference checks

• May assist supervisors with recommending job classification and staffing strategy

• Collaborate and participate as needed with scheduling interviews, conducting references, verifying credentials, and preparing offer letters

• Provide support to departments related to organizational culture and engagement

• Support departments in recruiting and hiring of students, temporary, and postdoctoral positions

Advising/Communication

• Advise employees and managers on human resource regulations, practices, policies, and procedures; make decisions and resolve issues within established guidelines or direct to the appropriate resource. Escalate the issue to supervisor when appropriate

• Support and communicate various HR initiatives as appropriate

• Answer questions and assist end users in system access and functioning of HR applications such as Self Service, Performance Management system, Compliance & Qualifications system, and OTAC applicant system

• May assist in creating training materials and presentations and deliver presentations to groups of various sizes

• Create routine communications for departments, including offer letters and furlough notices

Compliance with Policies, Laws & Regulations

• Review and run standardized reports; make recommendations and updates as necessary

• Initiate and review HR compliance reports and collaborate with departments to resolve issues

• Monitor compliance with University policies and employment regulation

• Gather information regarding compliance activities or issues

• Manage compliance for all new employees, such as immigration and I-9 documentation

• Monitor and track required training for employees

• May advise faculty and staff on submitting FSDS consult form and consult on specific leave needs. Monitor leave coding.

Strategic Planning

• Provide support and assistance with implementation of HR practices, policies, and initiatives.

• Assist with promoting, advocating, and communicating changes within assigned units

• Provide feedback and recommendations to Senior HR Director regarding HR operations and initiatives

• Participate in and attend meetings such as the HR Community meeting (monthly), College of Education Administrative group meeting (monthly), and other meetings as requested.

For a full job description, please send an e-mail to the contact listed below.

Education Requirement

Bachelor's degree in Human Resource Management or related field or an equivalent combination of education and experience.

Required Qualifications

• Minimum experience is typically one-year relevant work experience.

• Basic understanding of state and federal regulations affecting human resources.

• Demonstrated strong written and verbal communication and interpersonal skills with the ability to provide excellent customer service for all employee populations.

• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).

• Commitment to and ability to foster diversity, equity and inclusion in the work or academic environment.

Desirable Qualifications

• PHR or SHRM-CP certification and/or a commitment to the HR field through training and development.

• Prior experience in an academic or higher education setting.

Application Details:

In order to be considered for an interview, applicants must upload a resume and cover letter and mark them as a "Relevant File" to the submission. Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be subject to a criminal background check and credential check. Up to 5 professional references will be requested at a later step in the recruitment process.

Additional Information

• Classification Title: HR Coordinator

• Appointment Type: Professional and Scientific

• Schedule: Part-time

Compensation

• Pay Level: 3B
• Starting Salary Minimum: $26,000
• Starting Salary Maximum: Commensurate

Contact Information

• Organization: College of Education

• Contact Name: Jade Rogers

• Contact Email: Jade-O-Rogers@uiowa.edu