HR Coordinator

Title: HR Coordinator

State Role Title: Human Resource Analyst I

Hiring Range: $20.65 - $23.69

Pay Band: 4

Agency: Virginia Department of Health

Location: VDH-Central Office

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

This is a wage (max 29 hrs/wk), non-benefit position

The Office of Human Resources is seeking a detailed oriented HR professional to join our team as a HR Coordinator. The HR Coordinator serves as a back-up to Benefits Administrator to process benefits related transactions, but not limited to health benefits enrollments for assigned VDH Offices and Districts. Specific area of knowledge would be, Benefits Administration, to include Health Benefits, Flex spending accounts, Retirements, and other various benefits and programs of Commonwealth of Virginia employee benefit programs. Performs HR functions related to the review and reconciliation of VRS Hybrid Component for all employees in VRS Hybrid Plan. Run Employer reports from VRS and COV 457 Plans vendor (Mission Square) for monthly VNAV reconciliation and run Cardinal employee data reports for VDH Service Awards Program. Support in coordinating with payroll for retroactive contributions to comply with DOA and VRS guidelines. Provides policy interpretation and procedural guidance for Commonwealth of Virginia Benefit Programs, not limited to Optional Life Insurance, purchase of prior services, disability retirement, WC, FML, VSDP etc. Serve as a liaison with payroll and employees to resolve any benefits related discrepancies. Working knowledge in the areas of processing transactions using the various HR systems to include Cardinal, myVRS Navigator, and COV DC Plans. Working knowledge of leave policies, their interpretation to comply with VDH procedures and DHRM Leave Policies and serve as support to Sr Leave Coordinators as needed.

Wage employees are subject to the following conditions of employment:

• Wage employees serve at the will and pleasure of the appointing authority.

• Continuing employment is based on available funding and business need.

• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc.

• Wage employees are paid only for the hours they actually work.

• Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 - April 30 of the following year (the Standard Measurement Period).

• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.

• Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only.

• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.

• Continuing employment is based on available funding and business need.

Minimum Qualifications

• Knowledge of Benefits and Benefits Administration

• Knowledge of Workers Compensation regulations and procedures

• Knowledge of HR Information Systems

• Knowledge of Federal and/or State HR and Leave Policies

• Skilled in interpreting regulations, procedures, and policies

• Skilled in utilizing and manipulating Microsoft Applications

• Skilled in utilizing HR Information Systems

• Skilled in reviewing, researching, analyzing, and reconciling data

• Skilled in providing orientation and training

• Ability to multi-task and meet deadlines

• Ability to communicate written and orally with all levels of staff (internal and external)

• Ability to plan and complete job responsibilities in a timely manner

• Ability to apply regulations and policies

• Ability to perform compliance reviews

Additional Considerations

• Commonwealth of Virginia benefits, leave, and/or HR related programs

• Prior HR and/or Payroll processing

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can

be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Amanda Collum

Phone: 804-864-8236

Email: amanda.collum@vdh.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.