The HR Coordinator will manage centralized HR processes in a manner that ensures compliance with internal and regulatory procedures. This position will also provide ongoing service and support to the entire HR Department, as well as Management and the employee population.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1.Provide ongoing service and support to line management and employee population by being the first level of support for general inquiries regarding employment, compensation and benefits. Apply a complete knowledge of processes and procedures to ensure regulatory and legal compliance.
2.Assume ownership of assigned HR projects and initiatives and drive them to completion.
3.Assists with HR processes and programs in all areas of the Department including but not limited to HRIS, Talent Acquisition, Employment, Compensation and Benefits.
4.Provides general administrative support to the Chief Administrative Officer and the HR team including but not limited to preparing reports, documents, and presentations, answering telephone and email inquiries, manage the HR e-mail box, upload Bank-wide, electronic employee files within HRIS, schedule and maintain the HR Conference Room, supply inventory management, New Hire Orientation support, administer process checks and balances etc. as needed by department.
5.Assist the HRIS Manager with running and creating adhoc reports, collect, track and analyze HR data and trends. Provides assistance to the HRIS Manager with Weekly, Monthly, Quarterly, and Annual reporting data entry, and maintain proper electronic files.
6.Liaise with HRBP and Dunn Corporate Resources to provide timely response for unemployment inquiries.
7.Organize and coordinate updates to the HR Procedure Manuel, at least annually.
8.Assists with the administration of the employee appreciation platform (Kudos), including updating census data weekly (new hires/terms) and preparing activity reports.
9.Assist is the organization and administration of the quarterly Shinng Star Award Nominations.
10. Administer compliant regulatory postings for boards across the network.
11. Performs other duties as assigned by the department and Manager.
Knowledge, Skills & Abilities
Knowledgeable of laws and regulations governing Human Resources functions and the ability to apply same to company policy and internal HR procedures.
Ability to communicate clearly and accurately both verbally and written; and interact in a pleasant, cooperative, and timely manner, representing a positive company image.
Expertise in Microsoft Word, Excel and advanced PowerPoint skills.
Demonstrate ability to learn and utilize various computer-based programs including ADP and other specialized programs.
High levels of confidentiality and professionalism required.
Enthusiastic, team player with a customer/employee-centric mindset.
Attention to detail, organization, and multi-tasking abilities required.
Familiarity with human resource related concepts, practices and procedures preferred.
Ability to analyze administrative processes and recommend work flow solutions.
Experience & Education
3-5 years progressively responsible administrative office experience; prior experience in Human Resources environment is strongly preferred.
Associate's degree and or additional coursework beyond high school level in Human Resources, Business Administration or Office Support/Administration, or equivalent experience.
Internal and External Contacts
Daily internal contact with employees and management.
External contact with vendors.
Working Conditions/Physical Requirements
Office environment. Ability to operate computer. Ability to communicate in order to exchange simple to complex information with individuals and groups. Ability to travel throughout Bank footprint.
Equal Opportunity Employer
Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity
Oceanfirst Financial Corp.