HR Coordinator (Ma)

Aptima Mishawum , MA 01801

Posted 6 months ago

Job Summary:

The primary responsibility of the Human Resources Coordinator is to provide assistance with and facilitate the human resource processes at all business locations. They complete tasks as assigned and directed by their supervisor and respond adaptively to changing responsibilities and circumstances. For this position, the candidate would be responsible for both clerical work related to HR and as an administrative specialist throughout the day.


  • Processes and records information such as personal data, change of address, departmental transfers, payroll/rate increases, terminations, etc.

  • Manages "on the spot" award process including nominations, approvals, payroll documents, etc.

  • Protects and handles sensitive and proprietary information.

  • Schedules interviews, new hire orientation, internal trainings, Career Conversations and ongoing meetings.

  • Tracks trainings for external certification process documentation.

  • Writes and disseminates weekly newsletter.

  • Maintains and updates company org chart and directory.

  • Assists with employment verifications and file reviews for background investigations.

  • Files documents into appropriate employee files.

  • Prepares new employee files.

  • Provides backup support for reception and switchboard, covering breaks, lunch, afternoons and some holiday coverage.

  • Sets up events/meetings and may be required to order lunches and schedules meetings.

  • Maintains office appearance such as tidying up conference rooms and printer areas, erasing whiteboards, etc.

  • Maintaining kitchen such as unloading and loading the dishwasher and maintaining kitchen supplies including both perishable and non-perishable items.

  • Performs customer service functions by answering employee requests and questions.

  • Produces charts, graphs, mail merges, tables, presentations, letters and other documents, as requested.

  • Creates clear and articulate correspondence as requested.

  • Maintains various lists/databases as required.

  • Performs other such duties as may be required.

Knowledge, Skills, and Abilities:

  • Strong communication skills.

  • Strong organizational skills with attention to detail.

  • Demonstrates maturity to protect and maintain highly confidential information.

  • Mid-Level skills in Microsoft Office Suite and relevant software, which will be tested as part of the interview process.

  • Provides basic formatting and proofreading assistance with attention to detail and emphasis on accuracy and quality.

Minimum/Desired Education, Experience & Requirements for Position:

  • US Citizen

  • High School Degree or equivalent degree.

  • Experience and Education may be substituted by outstanding history of achievement.

Working Conditions (ADA accommodations may be sought)

  • This job will be Monday through Friday 9-5:30 pm.

  • This job operates in a professional office environment. This role routinely uses standard office equipment.

  • The satisfactory performance of the duties and responsibilities of this position require regular and consistent physical in-office presence. Unless otherwise agreed to in writing or authorized under policies of the Company, the employee must report each working day to one of Aptima's places of business to conduct their employment activities. All use of leave time and Aptima's work-at-home policy shall be reasonable and within the intended scope of the policy.

  • All commutes to an employee's assigned Aptima place of business will be made without expectation of travel per diem.

  • No travel required for this position.

All applicants selected will be subject to a background investigation and must meet eligibility requirements for access to classified information.

Aptima, Inc. participates in the US Government E-Verify Program. For more information, click on


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HR Coordinator (Ma)