HR Coordinator

Hargray Communications Hilton Head Island , SC 29926

Posted 6 months ago

Job Description:

Assists with activities related to training, recruiting, staffing management, compliance, employee relations, labor relations, organizational development, benefits and compensation, and employee communications.

Duties and Responsibilities

  • Assists with the coordination of training for new and existing employees, both internal, external and on-line, and where appropriate, conducts training programs

  • Responsible for training event coordination to including scheduling training locations, reproduction of training materials, meals and audio-visual requirements

  • Assists with managing paperwork and data entry associated with the travel & training request process

  • Manages end user, course and class data entry in the Hargray University Learning Center, to include current training information and historical training events documentation

  • Assists with training as necessary including on-boarding plans, on-job-orientation, on-job-training and similar programs

Recruiting

  • Assists as needed with applicant tracking to include screening/routing resumes, fielding calls, etc.

  • Assists with the coordination and scheduling of interviews including coordinating monthly Minute Meetings

  • Assists with the management of the Hargray Intern Program (HIP), Hargray College Graduate Program

  • Assists with managing contract and temporary labor requests including scheduling interviews and communicating selections to staffing firms

Staffing Management

  • Manages on-boarding and off-boarding process for each colleague via Silkroad

  • Coordinators pre-screening efforts to include pre-employment drug screens, background checks and employment verifications

  • Coordinates on-boarding of all new employees including participation in new employee orientation

  • Responsible for employee record keeping and retention

  • Processes all terminations and completes all necessary off-boarding procedures

  • Partners with management to communicate Company policies, programs, and standards

Compliance

  • Assists with ensuring department remains compliant with record keeping and retention policies and procedures

  • Assists with conducting audits of personnel files annually

  • Ensures all paperwork is filed in appropriate personnel files on a timely basis

  • Assists with audits as assigned

  • Assists with ensuring department and company remains compliant with all federal, state, and local laws

  • Assists with conducting annual motor vehicle record checks; assists with base pass process

Employee Relations

  • Assists with scheduling and conducting employee relations events including quarterly all colleague calls and annual all colleague meeting

  • Assists with administering the engagement survey and activities related

Benefits & Compensation

  • Assist with managing benefits programs including data entry, employee outreach and coordination of wellness activities and events

  • Assists with managing compensation program including data entry, surveys and special projects

  • Assists with annual bonuses and increases

  • Assists with maintenance of commission plans

  • Assists with FMLA and other leave requests

  • Assists with workers' compensation claims

Administrative

  • Maintains employee and department information on the Heartbeat

  • Assists in the creation and analysis of reports, decisions, and results of Company and department in relation to established goals

  • Effectively manages administrative tasks including system(s) maintenance, data entry, filing and reporting

  • Maintains an attitude and philosophy consistent with and in promotion of the Company's core values and mission statement

  • Performs other related duties as assigned to ensure effective operation of the department and the Company

Job Requirements

  • Bachelor's Degree preferred

  • 3+ years of experience in administrative support role

  • 1-2 years of experience in human resources preferred

  • Must be able to work with confidential information and maintain utmost discretion

  • Strong interpersonal and verbal and written communication skills

  • Strong attention to detail

  • Strong organizational skills

  • Strong critical thinking skills

  • Self-starter who requires little direction; able to anticipate the needs of others

  • Strong computer skills, proficient with Microsoft Office Suite, previous experience working with ADP products preferred

EOE/Vet/Disability


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HR Coordinator

Hargray Communications