HR Coord

Overview

Human Resources Coordinator

Full Time; FTE 1.0

Monday

• Friday; 8:00am-4:30pm

Rock Island, IL

The Human Resources Coordinator plays a key role in supporting the HR department and ensuring that the HR functions are efficient and effective to support the organization. Provides human resource services including transaction processing, compliance monitoring, recordkeeping, employee relations and employment services. Responsible for the day-to-day administration and provides secretarial support for the department. Must possess excellent written and verbal communication skills, ability to work under pressure with minimal supervision.

Why UnityPoint Health?

• Commitment to our Team

• For the third consecutive year, we're proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare for our commitment to our team members.

• Culture

• At UnityPoint Health, you matter. Come for a fulfilling career and experience a culture guided by uncompromising values and unwavering belief in doing what's right for the people we serve.

• Benefits

• Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you're in.

• Diversity, Equity and Inclusion Commitment

• We're committed to ensuring you have a voice that is heard regardless of role, race, gender, religion, or sexual orientation.

• Development

• We believe equipping you with support and development opportunities is an essential part of delivering a remarkable employment experience.

• Community Involvement

• Be an essential part of our core purpose-to improve the health of the people and communities we serve.

Visit https://dayinthelife.unitypoint.org/ to hear more from our team members about why UnityPoint Health is a great place to work.

Responsibilities

Key Accountabilities

• Acts as liaison for employees and AskHR group regarding Benefits, Payroll and Leaves

• Maintains EverCheck for tracking required licensures and certifications in order to stay compliant with state and federal guidelines, notifies managers for timely follow-up with their staff

• Responsible for maintaining confidentiality in regard to all information and documentation.

• Runs weekly/monthly/quarterly reports and as requested reports from Lawson, PowerBI, Sharepoint and Compensation reporting.

• Monitor and audit affiliate Lawson data, and make appropriate changes to ensure correct data is maintained (vacant manager, work schedules, FTE, work assignments, etc..)

• Supports new team member orientation for new employees

• Participate in employee recognition activities.

• Maintain effective working relationships with all vendors, staff and the public.

• Processes ID badges and parking permits; responsible for tracking changes.

• Work with recruiters to maintain staffing plans for assigned positions in order to present a high quality and diverse talent pool in a timely and cost effective manner.

• Responsible for references, background checks, and new hire paperwork and on-boarding is completed in a timely manner.

• Ensures that all Sourcing Strategies are in compliance with Federal, State, local laws and accrediting agencies.

• Performs exit interviews and gathers feedback from managers and keeps accurate records related to each candidate considered.

• Involves HR Business Partner/Employee Relations Partner during process if and when necessary.

• Maintaining and ordering supplies for the office, printer and card printer

• Filing of employee paperwork and storage of employee files

• Sorting department mail to correct departments

• Provides departmental support which includes primary point of contact for front desk coverage, miscellaneous project support, and assistance with employee file administration, and I9 audit/reconciliation.

Qualifications

Minimum Requirements

Identify items that are minimally required to perform the essential functions of this position.

Preferred or Specialized

Not required to perform the essential functions of the position.

Education:

High School Diploma or equivalent is required.

Bachelor's degree is preferred.

Experience:

1-3 Years previous human resource experience required.

License(s)/Certification(s):

Valid driver's license when driving any vehicle for work-related reasons.

None are required

Knowledge/Skills/Abilities:

• Ability to use various different types of office equipment, i.e.: fax, copier, scanner, ID badge machine, telephones, shredder, etc.

• Basic knowledge of regulatory laws including: EEO, FMLA, FLSA, Joint Commission and OSHA.

• Effectively communicate with diverse populations and people.

• Knowledge of computer software applications: Excel, Outlook, Word, PowerPoint, Access, Lawson, etc.

• Must possess exceptional project management skills and strong analytical ability

• Must possess an excellent knowledge of hospital functions and services provided

• Ability to coordinate schedules and projects to multi-task and meet deadlines.

• Understanding of various positions within UnityPoint Health

• Knowledge of forms and policies and procedures utilized by Human Resources.

• Self-motivated to complete tasks and excel in role.

• Recruiting experience preferred

Other:

Use of usual and customary equipment used to perform essential functions of the position.

Follow departmental and hospital policies including but not limited to: HIPAA policies, UnityPoint Health Policies, Trinity Policies, DNV Requirements, Network Security, etc.

• Area of Interest: Business Professionals;

• FTE/Hours per pay period: 1.0;

• Department: Human Resources;

• Shift: M-F 8a-4:30pm;

• Job ID: 150520;