HR Benefits Specialist

Job Overview and duties:

Fraser is seeking a Benefits Specialist, who has 3-5 years of experience administering benefits and 1-2 years of HRIS experience. In this role you will work closely with Benefits, Payroll, and HR Operations teams to assure accuracy within internal and external databases. This position is responsible for developing an organizational auditing process including, regularly auditing a large volume of employee benefit and compliance related employment records. The Benefits Specialist will develop/update materials to assure processes are documented, continuously maintained, and align with Fraser policy, procedures, and compliance regulations.

Benefits

• Utilizes benefits subject matter expertise to ensure efficient and accurate implementation and execution of all benefit plans, ongoing maintenance, reporting, auditing, and reconciling all accounts.
• Responsible to manage communication with employees of approvals/denials; manage enrollment; collect required documentation; to assure accurate eligibility dates and payments in order to process employee status and enrollments.
• Evaluates and calculates benefits payroll deduction amounts, additional deductions, refunds, collections of premiums, and handles day-to-day resolutions of benefit issues and questions in partnership with vendors, employees, and brokers.
• Partners with Sr. Specialist, Payroll to correct pre-tax, post-tax and employer records in the payroll system to assure accuracy in employee records, internal and external databases.
• Works closely with HR Operations to communicate with employees regarding changes in benefits related to new hires, status changes, and terminations.
• Supports systems administration processes in UKG for annual updates and/or when vendors or plans change and make recommendations to develop more efficient processes.
• Processes monthly billing of all benefits and coding; and works with the accounting department as necessary. Prepare, process approved benefit bills including past reconciliations. Review discrepancies with Sr Manager Total Rewards.
• Develops a strong understanding of regulatory rules and regulations as it relates to federal and state benefit eligibility. Partners with management and identifies, develops, and implements processes to stay in compliance.
• Develops/updates training materials so current processes are documented, system changes are maintained, and materials are easily assessable for training purposes. Including system administration, maintenance of benefits processes, adding new plans, deduction codes and providing training and support to HR Operations team on benefit enrollment initiatives and system requirements.
• Provides regulatory and CMS reporting, nondiscrimination testing, and Medicare coordination of benefits, when needed.

Auditing

• Partners with HR Operations Analyst and HR Operations Manager to audit data integrity of UKG through workflow, employee changes, and benefit enrollment by monitoring status of new hires, life-events, status changes and leaves of absences, and conducting regular analysis, audits, and reviews.
• Partners with manager, HR Operations, and Payroll staff to understand and prioritize organizational systems, timelines, deadlines in processing, and makes recommendations for more efficient processing.
• Runs reports internally and externally in carrier databases to audit and correct enrollment data. Interpret, export, analyze reports, each payroll/benefit cycle or as requested.

Required Qualifications:

• Bachelor's degree in Human Resources, Information Technology, or related field
• 3-5 years of experience administering benefits
• 1-2 years of experience with HRIS required: UKG software experience a plus
• Demonstrated technical expertise with multiple software applications and ability to learn new software as needed
• Solid understanding of HR processes with the ability to apply knowledge to the assessment of data
• Experience/knowledge of leave administration in relation to benefits administration plan
• Strong organizational skills with the ability to manage multiple, high-complexity projects simultaneously and maintain productivity and effectiveness in a fast-changing environment; able to prioritize workloads and resources to meet deadlines
• Skilled in demonstrating innovation and creativity by continually improving internal processes
• Fluency in the English language and professional communication/interpersonal skills
• Ability to work independently with minimum supervision
• Commitment to promoting diversity, multiculturalism and inclusion with focus on culturally responsive practice, internal self-awareness and reflection

Location, Schedule & Pay:

This position is hybrid work model / Richfield, MN

• Full time, hybrid work model/Richfield, MN standard business hours
• $57,000 to $67,000 (dependent on qualifications)

Fraser Offers

• Fraser is a qualifying employer under the Department of Education's public services loan forgiveness program
• Work-life balance, generous PTO policy, discounted rates for Fraser School (Day Care)
• Referral bonuses

Benefits for Full-time Employees (30+ hours per week):

• Medical, dental and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Employee Assistance Plan (EAP)
• Life, AD&D and Voluntary Life Insurance
• Long-Term Disability, Voluntary Short-Term Disability, Accident Insurance, Critical Illness Insurance and Hospital Indemnity Insurance
• Pet Insurance
• 403(b) Retirement Plan with Company Match
• Work-Life Balance; 5 weeks of paid time off annually (18 days PTO + 9 Paid Holidays)

Why Choose Fraser:

Since 1935, Fraser has been one of the top providers of mental health field in the state of Minnesota and we are continuing to grow! Our programs are nationally recognized for being high quality and individualized to each of our families. We provide our employees with work/life balance, mentorship and support, personal and professional development, customized career ladders, and rewarding work. Take your career to the next level - Join our team!

Diversity, Inclusion, and Belonging: Fraser values a diverse staff to ensure the best outcomes for our diverse client base. We are committed to anti-racism at Fraser. Our anti-racism committee assesses, develops, and implements numerous initiatives ranging from recruiting and retaining diverse staff to staff training and more.

Fraser is an Affirmative Action and Equal Opportunity Employer.

If you are having trouble applying or have questions, please contact Fraser HR at staffing@fraser.org or 612-767-7550. If you have successfully submitted your application, you will get a confirmation email. If you do not receive the confirmation email, please check your junk/spam folders; then contact us as we may not have received your application. Thank you for considering Fraser!