HR Benefits Coordinator

HR BENEFITS COORDINATOR

Clermont County offers a great benefits package to its full-time employees including, but not limited to:

• 11 paid Holidays per year

• 15 paid sick leave days per year - unlimited carryover of unused days

• Paid Vacation

• Paid Personal Leave

• Tuition Assistance Program

• Health, Dental and Vision Insurance (single to family plan options to fit your needs)

• Life Insurance - $25,000 at no cost to employee

• Long-term Disability

• Ohio Public Employee Retirement System (employees contribute 10% of salary and employer contributes 14%)

Appointment Type: Full-Time; Permanent

FLSA Status: Exempt

Salary Range: $61,600 - $68,600 dependent upon qualification/experience

Deadline to Apply: Posted until filled; applicants reviewed weekly

JOB DUTIES:

Under the general supervision of the Human Resources Director: Handles all administrative tasks related to employee health & welfare benefit plans, life and LTD insurance plans, Family Medical Leave Act (FMLA) and the county's tuition assistance program.

Prepares and analyzes responses to Request for Proposal (RFP) for healthcare consultant/broker services when needed. Works with healthcare consultant/broker on RFP for all health & welfare benefit plans and ensures all timelines are met. Researches, identifies and recommends cost containment efforts.

Prepares reports and correspondence related to employee benefit plans on an as needed basis. Prepares and disseminates benefit material to employees utilizing various methods including but not limited to email, written correspondence, county web site, etc. Schedules and participates in meetings, trainings and educational seminars, as deemed necessary.

Assist in the development of policies and procedures as they relate to employee benefit plans. Meets with vendors and benefit consultant as necessary to review and resolve possible issues for all benefit plan contracts; ensures final versions of all benefit related contracts, agreements and amendments are prepared, reviewed and approved by legal counsel and the Board. Provide the Auditor's Office with copies of approved contract for payment of invoices.

Work to identify issues not in compliance with the contractual terms of current contract. Responsible for the County's COBRA administration. Assist with special programs and projects as requested.

Responsible for scheduling open enrollment meetings; compiling, organizing and disseminating benefit plan information; obtaining and verifying appropriate documentation to substantiate participant eligibility; furnishing information and explaining plans/coverage options; providing insurance claim intervention services to assist employees and their covered family members with a resolution. Run periodical comparison between the county's benefit enrollment data and vendor records.

Oversees appropriation & cash balances to insure payment processing ability; authorizes purchase order requisitions and associated payment processing; monitors accounts payable utilizing Munis computer system. Responsible for processing and submitting claim and premium invoices to the Auditor's Office on a timely basis. Gathers statistical data and completes federal/state mandated reports.

Serves as the liaison between the Director and the county's healthcare plan administrators/vendors, life and LTD insurance plan carriers, healthcare broker/consultant, healthcare coordinators, Department Heads, Elected Officials, managers, supervisors and other employees with regard to employee benefit plans. Prepares Motions and makes presentations to the Board of County Commissioners when needed. Prepares and presents benefit information during new hire orientation.

Assists the HIPAA Privacy Compliance Officer in ensuring overall compliance with the Health Insurance Portability and Accountability Act (HIPAA); supervises the maintenance of benefit records ensuring confidentiality and safeguarding of records; complies with all federal, state and local laws, rules and regulations pertaining to employee health & welfare benefits. Arrange HIPPA Compliance training for BCC employees, Healthcare Coordinators and Payroll personnel who have access to employee PHI (personal health information). Other duties as assigned.

MINIMUM QUALIFICATIONS:

High school diploma or GED required. Completion of undergraduate course work in Human Resources Administration, Benefit Management, or similar field or a minimum of 5 years' experience in Human Resources, employee health & welfare benefits and insurance, or related field is desired.

Proficiency in MS Office software applications and internet navigation required. Prior experience utilizing an HRIS system for on-line enrollment, billing, reporting and tracking preferred. Requires demonstrated ability to exercise judgment, take initiative, prioritize work, and meet non-negotiable timeframes.

Must have strong written and oral communication, organizational, and attention to detail stills and a high level of accuracy with the ability to concentrate on detailed information. This position requires a high degree of confidentiality and strong interpersonal skills. Must have the ability to identify and analyze potential problems and be able to implement or recommend solutions to resolve.

Work well alone or in a team setting. Ability to conduct or arrange training/educational sessions for employees in relation to employee benefit plans; and to counsel, answer routine questions regarding benefits and related policies. Knowledge of local, state and federal laws, rules, regulations and guidelines regulating health & welfare benefits , insurance and FMLA benefits, program planning, implementation and administration, is preferred.

• or education, training, and/or experience in an amount equal to the Minimum Qualifications stated above.