HR Analyst Of Records Administration

Introduction

(Formerly Records Administrator)

Prince William County Office of Human Resources administrates records management functions around a variety of employment related records including records storage, retrieval, and disposal services. Under the direction of Law Library of Virginia and VA FOIA, this includes overseeing, evaluating, reviewing, recommending, implementing, updating, and maintaining a records management program.

We are seeking a detail-oriented and organized individual to join the HR team as a Records Administrator where they would be responsible for managing and maintaining county documents, ensuring accuracy, accessibility, and compliance with established procedures. This is a vital role in our organization to ensure the smooth flow of information and documentation.

The Records Administrator supports and works with all divisions of Human Resources to help HR establish and maintain best practices in the management and disposition of records (including best systems), to write retention and disposition schedules, to develop and provide training in person and virtually, and to meet with groups and organizations to promote services to expand the customer base, where applicable.

We offer competitive compensation and benefits packages. This is a full-time position. If you are a highly organized individual with a strong attention to detail, we encourage you to apply for the position of Records Administrator. Join our team and contribute to the efficient management of our county's HR-related documents.

About This Role:

In this position you will perform moderately complex support tasks, including, for example, detailed review and analysis of records in a broad range of subject matters, such as subpoena response, Verification of Employment (verbal and written), Virginia Employment Commission administration, VA Freedom of Information Act facilitation, and other records requests.

You will serve as the front-line, and first point of contact support, for Records Information and Management to ensure that the county is compliant with Federal laws, local regulations, and internal SOP's as related to records management. You will identify, draft, and implement best practices and requirements, helping the county to drive business and process decisions through data insights regarding records management.

You will do this through the following more specified tasks:

• Manage and maintain document control processes and systems

• Organize and categorize documents according to established procedures

• Ensure the accuracy and completeness of all documents

• Perform quality checks on documents, including proofreading for general errors, as applicable

• Assist in the development and implementation of document control procedures

• Collaborate with cross-functional teams to ensure proper documentation flow

• Maintain confidentiality and security of sensitive documents

• Provides monthly reports and other status reports as required.

• Attends and participates in records management and related scheduled and unscheduled meetings.

• Perform other duties as assigned or required.

Minimum Requirements:

High school diploma or G.E.D. and 4 years of related (2 years inclusive of administrative, coordination, customer service, communication, and 2 years of records management)experience.

Preferences:

Preferences for this position would break the minimal 4 years of related experience to be inclusive of a variety of administrative, coordination, customer service, communication as related experience for (2) of the years; and the other minimum of two (2) years being records management related of any type of records management.

You must be able to demonstrate through application and interviews (as applicable):

• Proven experience in data management or document control

• Strong organizational skills with keen attention to detail

• Proficiency in using document management systems and software

• Excellent proofreading and technical writing skills

• Knowledge of records management best practices

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

• Experience with SharePoint is a plus

• Strong communication skills, both written and verbal

• Ability to work independently and prioritize tasks effectively.

• Customer service focus, with a demonstrated commitment to continuous improvement

• Ability to proactively network and establish positive working relationships.

• Manage multiple priorities in a high-paced and fast-changing environment.

Special Requirements:

None

Work Schedule:

Typically Monday through Friday, 8:30 a.m. to 5:00 p.m.

Starting Salary Range:

$77,052.93 through $90,650.50