The HR Admin will provide administrative support in all areas of the global Human Resource function for the Human Resources Department.
Process employee record changes globally (e.g., address, telephone, emergency contact, employment status, salary changes, exiting employees, etc.) in our HRIS and ERP databases and communicate to affected departments as needed.
Maintain confidential Employee forms and files (personnel files, HIPAA files, storage files, recruiting files, etc.) in U.S.
Perform accurate data entry in our HRIS, IFS, and SharePoint databases, maintaining data integrity.
Prepare reports via the company HRIS, IFS, Excel, or any other method as required.
Ensures required legal documentation is maintained on a regular basis.
Ensures accurate and timely entering of new hire/new employee data into personnel files.
Ensures the receipt, accuracy, and employment paperwork is maintained according to current established department requirements.
Documents include: I-9, immigration filings, benefit eligibility, physical/drug testing and results, job descriptions, job postings, employment application, W-4's, offer acceptance, code of conduct receipts, code of ethics receipts, job descriptions, exit check lists, exit questionnaires, benefit enrollment, status changes and performance reviews.
Ensure all global data for headcount, organization charts, etc. is maintained and is cross-referenced for consistency on a monthly or other required basis.
Conducts new employee orientation, assist with the exit interview processes and ensures that all employment paperwork is updated and maintained in the employee files.
Processes new hire IT access and equipment authorizations. Supports and processes data regarding the on boarding process for newly hired employees. Provides checklist data to hiring managers and provides direction regarding on boarding processes.
Assist with Administering the Learning Management System. Including assigning passwords; add, update, and delete records as needed; perform system updates.
Assign training and development courses as directed.
Track training records electronically.
Responsible for data entry and integrity of training software system.
Assist in coordinating training events when needed.
Receive, track and process invoices.
Respond to general employee inquiries about benefits coverage or enrollment issues. Refers employees to Roper Benefits Helpline for benefits problem resolution.
Monitor HR e-mail accounts daily
Interface professionally and efficiently with Roper Industries (parent company) in HR-related matters.
Assists with global PMP process, i.e. notification to management, distribution of information/forms, and receipt of forms.
Follow all company safety policies and procedures and organizes work areas for efficiency and safety.
Provides status reports to management as required.
Respond to change productively and handle other duties as required.
Education & Experience:
Associates (2-year) degree preferred and a minimum of two to three years administrative support experience, with one year in human resources department, or equivalent education and work experience required.
Knowledgeable of general HR policies and practices and HR law
Experience in a manufacturing/production background preferred.
Strong mastery of Microsoft office Suites product, required
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands/fingers to handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee may lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.
Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts; fumes or airborne particles; toxic or caustic chemicals and risk of electrical shock when in the operations or laboratory areas. The noise level in the work environment is usually moderate, but due to open office environment noise level may occasionally be high.
Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. EOE/AA/M/F/Vet/Disability