HR Administrator (Temporary)

Overview

Rapiscan Systems, an OSI Systems Company is seeking a temporary HR Administrator based out of Billerica, MA.

We are proud to be a trusted provider of advanced X-ray technologies for ports, borders, military, high-threat facilities and critical infrastructure all over the world. Be a part of our mission to provide our customers with best-in-class cargo and vehicle screening systems and services so they can combat terrorism, trade fraud, drug and weapon smuggling, and illegal immigration.

The HR Administrator provides general employee relations support and is responsible for ensuring HR data is correct and processed timely. This role performs site HR Administrative duties. This position will be the first point of contact to internal clients for HR related matters.

Responsibilities

• Ensure accurate and timely data entry of all paperwork including: new hires, transfers, promotions, terminations and all other personnel changes into various HR systems (ADP, timekeeping, contingent staff database, etc.)

• Engage with all HR functional areas in order to ensure that accurate information is communicated and processes are followed.

• Must meet all payroll deadlines and assist in planning employee changes around those timeframes.

• Prepare for new hires. Communicate with new hires regarding Day 1 expectations, and manage new hire orientation and documentation.

• Coordinate exit meetings and communicate important exit information to employees in advance of their last day. Ensure final pay is prepared accurately and in accordance with state regulations.

• Responsible for accurate and complete employee files and organization of the file room and file storage.

• Regular and ad-hoc reporting as needed support to HR Manager with all department needs.

• Assist with hiring, coordination and tracking of all temporary and consulting staff.

• Front line HR support for all internal employee information requests and data updates.

• Support all HR data needs, including compiling regular and frequent reports for various purposes.

• Work closely with HRIS as needed to support division HR system needs and operate as conduit with HRIS to help facilitate the accessibility of data to HR and Managers.

• Coordinate company awards program; ensure timely ordering and distribution of certificate, award and gift card.

• Processing invoices for all contingent staff, vendor recruiting firms and consultants.

• Maintain compliance with federal, state, county and city laws and regulations.

• Uphold the Company's core values of Integrity, Innovation, Accountability, and Teamwork. Demonstrate behavior consistent with the Company's Code of Ethics and Conduct.

• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.

• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications

• Associates Degree in business or related field preferred or equivalent work experience.

• Minimum of 2 years in administrative experience within an HR department is highly desired.

• Basic knowledge of relevant employment laws, including FMLA and EEO.

• Proficient with MS Office applications, including Word, Excel and PowerPoint. Must have intermediate/advanced Excel skills, including formulas, pivot tables, v-look-ups, formatting.

• Excellent interpersonal, time management, communication skills are critical.

• Strong customer service skills, attention to detail and the ability to multi-task are essential.

• This is an on-site position.

Please review our benefits here: Life at OSI

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location and date of hire.

NOTICE TO THIRD PARTY AGENCIES

OSI Systems, Inc. and its subsidiaries (collectively "OSI") does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.

Equal Opportunity Employer - Disability and Veteran

EEO is the Law

Poster Link: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.